Administrative Assistant/Deputy Registrar

Closing date: 04/11/2025 at 5:00 PM MST

The Administrative Assistant will demonstrate a well-rounded approach to business, customer service, and possess positive communication skills in performing administrative duties. This position works the main desk of the Fort Morgan Colorado NCHD facility; answering phones, greeting clients, and fulfills requests for vital records.

The Administrative Assistant/Deputy Registrar will provide administrative support and program assistance for all divisions within the Northeast Colorado Health Department. This role will make an impact at NCHD and in the community through the following activities:

• Performs receptionist duties including answering phones; greeting and assisting clients; directing callers and visitor’s to the appropriate employee; and providing routine information requiring knowledge of agency policies and procedures.
• Performs Deputy Registrar duties for vital records (birth and death certificates); issues burial permits and certified copies.
• Enters and accesses data using Colorado State’s vital records electronic system.
• Completes Vital Records Audits as assigned.
• Creates and maintains general office files. Orders and distributes office supplies as needed.
• Composes and types agency correspondence as needed.
• Researches, compiles, and provides information to citizens, businesses, and other governmental agencies regarding departmental transactions.
• Interprets and explains departmental rules, regulations, and procedures to the public.
• Creates spreadsheets for a wide variety of NCHD needs, as well as maintains databases as needed.
• Establishes and maintains effective working relationships with coworkers, the public, community-based organizations, and other agencies.
• Schedules, checks in, and confirms nursing and other agency appointments.
• Performs duties using the efficient operation of all office equipment with speed and accuracy.
• Schedule’s meetings and reserves conference rooms. As needed.
• Verify and print out immunization records for clients. As needed.
• Receives, sorts, and distributes interoffice mail.
• Performs general cleaning of the lobby areas, including child play areas. This may include vacuuming and sanitization of toys.
• Runs postage meter and copier/printer reports for base office location regarding program expenditures. Sends postage, copier/printer and petty cash reports to Administrative Manager.
• Performs other duties as directed or assigned by supervisor or management.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication skills and be able to work with a wide range of people/professionals/agencies.
• Excellent organizational skills.
• Excellent computer skills, familiarity with Microsoft Office Products, calculators, phone systems and fax machines; ability to make simple mathematical computations.
• Considerable knowledge of grammar, spelling and punctuation.
• Ability to provide courteous and sensitive customer service to clients and to a public of diverse cultural and socio-economic backgrounds.
• Ability to follow written and oral instructions.
• Working knowledge of office practices and procedures.
• Ability to be a self-starter and possess time management skills.
• Ability to multi-task and prioritize.
• Contributes to building a positive team spirit and supports coworkers’ efforts to succeed.
• Familiarity with public health is a plus.
• Ability to establish and maintain effective working relationships with other NCHD employees, community partners, and the public.
• Bilingual in English/Spanish preferred.

• Knowledge and experience in a receptionist / customer service capacity. Specifically related to public health preferred.

• Strong work ethic and passion for community health.

• Skills and activities require fine motor dexterity, grasping and manipulating office equipment, ability to distinguish small objects at near and far distances, ability to participate in routine conversation in person or via telephone, and distinguish auditory tones associated with an office environment and ability to speak clearly.

• Ability to communicate effectively, both verbally and in writing, when providing information to the public/clients.

• H.S. Diploma or GED.

• One year or more experience in customer service or administrative duties. Preferred.

• Must possess a valid driver’s license and have access to dependable transportation readily available for business use.

• Bilingual in English/Spanish is preferred. NCHD may compensate bilingual employees with an additional salary stipend to recognize the value it brings to our operations.

BENEFITS INCLUDE:

 Medical insurance options at the beginning of the month after hire.

 Dental insurance options at the beginning of the month after hire.

 Vision insurance options at the beginning of the month after hire.

 Voluntary benefit options available at the beginning of the month after hire.

 PERA Retirement upon hire.

 401K participation.

 PSLF Eligible employer.

 2 hours/month wellness leave (non-accruing) (full-time only).

 Paid sick time (part-time only).

 Paid time off (full-time only), accrues at 19 hours/month.

 12 paid holidays/year.

Job Type: Full-time

Pay: $16.00 - $17.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Microsoft Office: 1 year (Required)
• Customer service: 1 year (Required)

Ability to Commute:

• Fort Morgan, CO 80701 (Required)

Ability to Relocate:

• Fort Morgan, CO 80701: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18