What are the responsibilities and job description for the Executive Assistant, GRI position at Northeastern University?
Executive Assistant, GRI
About the Opportunity
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
The Global Resilience Institute at Northeastern University seeks a dynamic and experienced Executive Assistant to support all executive administrative functions related to the Institute Director, including calendar management, meeting support, travel planning, and time & expense reporting.
Reporting to the Director of Executive Operations and Special Projects at GRI, the Executive Assistant will coordinate and manage all meetings for the Institute Director and Director of Executive Operations, and help manage the Director's schedule. This position will communicate with administrative stakeholders across Northeastern University, including the Offices of the President, Provost, Senior Vice Provost, Vice Provosts, and College Deans.
Due to GRI's public-facing and global mission, this Executive Assistant will coordinate with Protocol offices for the international scholars and dignitaries with whom the Institute Director or Director of Executive Operations and Special Projects may interact. This person will support the Institute Director and Director of Executive Operations and Special Projects in their relationships and the administrative processes for working with senior government officials, industry executives, and university leaders.
This role requires proficiency in tailoring and coordinating complex meeting schedules with corporate and NGO partners to facilitate smooth operations of the Institute and its initiatives. Other activities include managing the Director's time, hosting visitors, providing summary reports for forums, events, and key meetings, and documenting, monitoring, and driving the resulting follow-up activities. The Executive Assistant will also support all in-person and hybrid events.
MINIMUM QUALIFICATIONS
- Bachelor's degree required. Minimum of 5 years of executive support or administrative experience required, preferably in higher education or an executive setting.
- Excellent communication, critical thinking skills, and attention to detail required.
- Required skills including proficiency in the full Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams.
- Must have experience with corporate environments and work cultures.
- Strong organizational, teamwork, and interpersonal skills are required.
- Must be detail-oriented and able to understand complex material, work with confidential information, and prioritize tasks.
- Must be able to take initiative and follow through on tasks independently.
- Must be willing to work sometimes outside of normal hours for events and special initiative missions.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
Manage the Director's activities and calendar (35%)
Research and Marketing activities for Director and Director of Executive Operations and Special Projects (35%)
Special projects as Assigned (30%)
Additional Information :
This is a fixed-term appointment, with the possibility of renewal based on continuing external funding.
Position Type : General Administration
Additional Information : Northeastern University considers factors such as candidate work experience, education, and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit-eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement, as well as commuting & transportation. Visit here for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see here.
To apply, visit here.
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