What are the responsibilities and job description for the Advancement Coordinator, Intermediate - Central Development position at Northern Arizona University?

Workplace Culture

NAU aims to be the nation’s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

This position is primarily on-site at the Flagstaff Mountain campus, with the option for hybrid work.
This position is posted as Advancement Coordinator, Intermediate - Central Development which is a working title. The NAU system title for this position is University Development Coordinator, Intermediate.

Job Description

The University Development Coordinator, Intermediate coordinates and supports fundraising and engagement initiatives, which will include administrative support, donor cultivation, alumni and donor communications, scholarship management, donor stewardship, fund management, event strategy, and advisory board support that contribute to the overall strategic goals of Advancement | Foundation. This position interacts with a variety of university partners to help scope, plan, develop, and coordinate effective strategies and tactics that support college development administration.

This position will support and coordinate development functions for the following colleges / units :

Principal Gifts, Strategic Initiatives, Annual Giving, and Corporate and Foundation Relations- reporting to the Director of Annual Giving

The coordinator will ensure compliance with university policies and regulations, identify areas needing improvement, and develop solutions to streamline work and build effectiveness. Building and maintaining relationships with internal and external partners is a critical function of this role. The ideal candidates will be able to anticipate needs and remain organized under pressure. These dynamic, fast-paced positions require the ability to think critically and operate with a high level of professionalism and confidentiality.

Cultivation and Stewardship Coordination - 35%

Coordinates the development and distribution of communication and stewardship deliverables including, proposals / grants, acknowledgements / thank you letters / notes, Thankview messages, impact statements, scholarship stewardship and reporting, newsletters, etc.

Coordinates funds / spend downs with donor relations.

Partners with and helps coordinate scheduling, resource tracking, and planning scholarship and alumni events (including recognition).

Collaborate with the Director of Annual Giving and college partners on the creation and distribution of college-specific fundraising communications through digital, print, and social media platforms.

Analyze annual giving campaign donor histories to identify prospects for leadership annual giving and planned giving opportunities.

Implement stewardship plans to build relationships with new and existing donors, leveraging the use of multi-channel donor engagement tools.

Provide guidance and support to student groups leading digital giving campaigns.

Administrative Coordination - 30%

Assists with travel preparations for development officers.

Works with travel specialists to secure air travel, vehicle rental, and hotel accommodations and prepares travel expense reports.

Supports budget reconciliation, reimbursements, etc.

Develops prospect briefs and entry between development officers and donor database.

Coordinates development officer meetings and appointments with internal and external partners, alumni, donors, and prospective donors.

Manages and updates donor and alumni program data to ensure accurate and timely information (i.e. volunteer participation, advisory board rosters, prospect management, etc.).

Establishes, maintains, and updates files, databases, records, and / or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.

Central Advancement Specific Coordination- 30%

In partnership with the Alumni Engagement team, supports alumni volunteer programming and partnership with the colleges, tracking alumni volunteer participation, and maintaining advisory board rosters.

Other - 5%

Perform other duties as assigned.

Minimum Qualifications

Associate degree,

2-4 years of coordination, project management, and report building;

Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

Bachelor’s degree in marketing, communications, or related field.

Understanding of fundraising principals and processes, and best practices.

Experience working with constituent databases.

Experience generating reports.

Excellent customer service skills.

Excellent communication skills.

Experience working in a higher education environment.

Experience working in a non-profit or philanthropic operation.

Knowledge, Skills, & Abilities

Knowledge

Advanced knowledge of university development tools, processes, and policies.

Advance understanding of relevant key performance indicators.

Knowledge of project management practices and processes.

Skills

Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent written and verbal communication skills.

Strong planning, organizing, coordinating, and facilitating skills.

Strong customer service skills.

Strong collaboration and interpersonal skills.

Abilities

Establishes and maintains effective working relationships and leads through influence.

Ability to use independent judgement and discretion in setting daily priorities to complete tasks.

Approaches change and new situations as positive opportunities for learning or growth.

Analyzes non-routine situations and anticipates issues.

Ability to relate with poise and confidence to develop effective partnerships with internal and external constituencies.

Demonstrates strongproblem-solving, organizational, and analytical capabilities.

Balances competing priorities.

Communicates effectively.

Demonstrated team-player with ability to gain trust and confidence with colleagues and other constituencies.

Promotes a diverse, inclusive environment.

Background Information

This position has been identified as a safety / security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following : a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.Finally, each year Northern Arizona University releases an Annual Security Report . The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campushason-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $51,085. Annual salarycommensurate with candidate's qualifications and relatedexperience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website . Classified Staff employees are in a probationary status for their first six months at NAU.NAU is a tobacco and smoke-free campus.Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt / Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

March 24, 2025 at 11 : 59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact theDisability Resources Office at928-523-8773, DR@nau.edu , or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity / Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

Salary : $51,085

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