Accounts Payable Analyst

Northern Light Medical Management is seeking an experienced Accounts Payable Analyst The ideal candidate must be a critical thinker with a proven track record of attention to detail. We are a successful, growing, hospital-based Medical Management company looking for the perfect candidate who is dedicated to teamwork and accounting excellence. 

Job Summary:The Accounts Payable Analyst is responsible for overseeing and managing the company’s accounts payable activities, ensuring accurate and timely processing of invoices, managing vendor relationships, and performing detailed reconciliations. This role focuses on maintaining accurate financial records, negotiating payment terms with vendors, and ensuring the smooth and efficient operation of the accounts payable process.

Key Responsibilities:

• Process and manage incoming invoices, ensuring that they are accurate, complete, and comply with company policies.
• Review and reconcile vendor statements against internal records to resolve any discrepancies promptly.
• Negotiate favorable payment terms and agreements with vendors to optimize cash flow and maintain strong vendor relationships.
• Reconcile accounts payable aging reports with vendor customer statements monthly, identifying and resolving any discrepancies.
• Work closely with internal departments (operations, etc.) to ensure timely and accurate processing of invoices and resolve any issues.
• Maintain accurate records in the accounts payable ledger to ensure the integrity of financial data.
• Assist in the preparation of reports for month-end and year-end closing, including reconciliation of accounts payable balances.
• Respond to vendor inquiries regarding invoice discrepancies or status updates in a professional and timely manner.
• Continuously evaluate and recommend improvements to accounts payable processes to enhance efficiency and accuracy.
• Support audits by providing documentation and reports related to accounts payable transactions and vendor reconciliation.
• Ensure compliance with company policies, internal controls, and financial regulations.

Qualifications/Skills:

• Strong understanding of accounts payable processes, including invoice review, vendor reconciliation, and recordkeeping.
• Ability to negotiate payment terms and manage vendor relationships effectively.
• Proficient in accounting software (e.g., SAGE) and Microsoft Office Suite, particularly Excel.
• High attention to detail with strong organizational and analytical skills.
• Strong problem-solving abilities, particularly in resolving discrepancies or issues with vendor accounts.
• Excellent communication skills, both written and verbal, with the ability to engage with vendors and internal teams.
• Ability to work under pressure and meet deadlines while maintaining a high level of accuracy.
• Ability to handle sensitive financial information and maintain confidentiality.

Education and Experience:

• Associate or bachelor’s degree in accounting, Finance, or a related field.
• Proven experience in an accounts payable role, with a strong understanding of accounting principles and vendor relations.
• Experience with financial reconciliations, including vendor aging and statement analysis.
• Familiarity with financial regulations and best practices in accounts payable processes.
• Experience using accounting software and maintaining detailed financial records.
• Ability to manage a high volume of transactions in a fast-paced environment.