What are the responsibilities and job description for the Accounts Payable Specialist position at NORTHERN MAINE MEDICAL CENTER?
JOB SUMMARY:
Responsible for managing financial transactions related to vendor payments, ensuring invoices are processed accurately, purchase orders are verified, discrepancies are reconciled, and payments are made on time, all while maintaining detailed financial records and adhering to company policies to meet payment obligations to suppliers.
ESSENTIAL FUNCTIONS:
- Handles all correspondence (mail, emails, phone calls) related to accounts payable.
- Processes invoices and credit memos promptly.
- Prepares and finalizes check runs, processes electronic payment files, prints checks.
- Works closely with vendors, managers and staff to resolve issues/discrepancies.
- Processes online payments for credit cards, monthly tax filings, etc.
- Assists with month-end close, various filings, audits, and calendar year-end process.
- Provides coverage of co-workers' essential duties in their absence.
- Assists CFO and Director with various projects as requested to meet the needs of the department.
EDUCATION, TRAINING, AND EXPERIENCE:
- Associate’s degree or prior experience in Accounts Payable preferred.
- Proficient with Microsoft Word, Excel and Outlook.
- Skilled with use of computers and office equipment (adding machine, fax, copier, scanner, etc.)
WORKER TRAITS:
- Ability to understand oral and written instructions.
- Ability to understand computer printouts and avoid perpetual errors in math computations.
- Ability to perform repetitive duties of data entry.
- Ability to multitask and work under pressure.
- Ability to work to precise and established standards of accuracy at high rate of speed with strict confidentiality, under little supervision.
- Ability to meet a constant stream of deadlines.
- Ability to communicate effectively at all levels within, and outside of, the organization, clearly articulating information.
- Dedicated team player who can also work independently.
- Maintains records and established processes; may suggest ideas for improvements.
- Detail oriented, organized, innovative and resourceful.
- Possesses analytical and auditing skills, with the ability to research and reconcile accounts.
- Exhibits professionalism and is respectful at all times.
Job Type: Full-time
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Relocate:
- Fort Kent, ME 04743: Relocate before starting work (Required)
Work Location: In person
