What are the responsibilities and job description for the Office Manager/Bookkeeper position at Northern Territory Lighting?
Job Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our business. This is a unique position where we are seeking someone that excels well with being the center point of our operations. We are a small company that is growing rapidly and seek a person to help where needed and does with working in the office by themselves and be in a 1:1 environment. The ideal candidate will play a crucial role in ensuring the efficiency of our administrative functions while providing support to staff and management. This position requires strong clerical skills, effective communication abilities, and a knack for multitasking in a multi task environment.
Overtime opportunities available on weekends as desired but not required.
Duties
- Answer Phone and Respond to All incoming emails, text messages and web inquiries.
- Payroll
- Bookkeeping and taxes
- Invoicing A/R
- Bills A/P
- Maintain upkeep of office space
- Maintain Databases
- Monthly Maintenance Sign-Ups/Renewals
- Scheduling Service Calls
- Schedule annual maintenance
- Schedule designer sales appointments
- Schedule and maintain install calendar
- Customer Care and Follow up
- Order materials for each job and stage for crew.
- Receive Deliveries
- Prep & stage job materials
- Assist with proposals & sales prepping and organization.
- HR – Employee performance evaluations, training
- Provide weekly reports (P&L, Lead source, etc)
- Special projects (get bids, setup/maintain CRM, research, plan company get togethers, employee of the month, etc)
- Facebook posts
- Monthly email newsletter
- Book, schedule and organize trade shows for the sales team.
Skills
- QuickBooks Online Knowledge and preferred proficiency.
- Quick Learning curve on CRM software (FieldPulse)
- General people skills of kindness and problem solving.
- Proficient in clerical duties with strong attention to detail.
- Excellent communication skills, both verbal and written.
- Strong organizational skills with the ability to manage multiple priorities effectively..
- Ability to train staff on new procedures or software applications as needed.
- A proactive approach to problem-solving with strong decision-making capabilities.
- Able to work 1:1 with owner and be a key source of help to grow the operation.
- Wrap Christmas gifts.. this could be essential to the job. lol.
Join our team as an Office Manager where you can make a significant impact on our operational success while being the driving force of a family friendly culture and work environment.
Job Types: Full-time, Part-time
Pay: $19.00 - $25.00 per hour
Expected hours: 30 – 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Newbury Center, OH 44065 (Required)
Ability to Relocate:
- Newbury Center, OH 44065: Relocate before starting work (Preferred)
Work Location: In person
Salary : $19 - $25