What are the responsibilities and job description for the Fiscal Assistant/Billing Specialist position at Northern Tier Counseling Inc?
Description
Principle Responsibilities and Duties
1. Open Safe, collect client payments from previous day.
2. Verify cash sheet payments daily for approval and application to client accounts. Once approved print copy of closed cash sheet and file.
3. Write up all client payments, insurance payments, private contract, Collections/Bad Debt payments for biweekly deposit.
4. Write up Credit Card payments for payment posting.
5. Maintain Checkbook reflecting deposits and paid checks made on a daily basis.
6. Create Face Sheet for Bank Deposits, Credit Card Deposits and EFT Deposits. Maintain and record on a daily basis all deposits on the Deposit Report Spreadsheet.
7. Review scheduled appointments for next business day for correct payment collection (copays, coinsurance, deductibles) and scheduled provider. Inform Front Desk of any pertinent information.
8. Utilizing Claim Approval review Self Pay claims to be approved.
9. Create any necessary client change forms and update the information in Care Logic. Make any necessary account adjustments for correct billing.
10. Review and reconcile client accounts making adjustments and writing up refunds when applicable and posting to client account.
11. Meet with clients face to face or via phone call to discuss account balance dues and payment arrangements. Set up payment plans when necessary.
12. Post all Commercial insurance, Medicare, Private Contract, Miscellaneous and client payments, making any necessary adjustments to the next payer source.
13.Generate monthly client statements.
14. Review A/R aging reports.
15. Create and maintain Collection spreadsheet. Maintain Bad Debt/Collection payments and new accounts sent to collections to send to Attorney’s office and for CFO.
16. Prepare weekly, monthly reports for CFO.
17.Attend scheduled meetings.
Requirements
EDUCATION and/or EXPERIENCE
1. High school diploma or equivalence.
2. A minimum of one year experience working in the field of bookkeeping or one year as a fiscal assistant.
3. Computer experience including knowledge of some word processing and spreadsheet usage.
PHYSICAL DEMANDS
1. Must be able to travel if required.
2. Position may/will require use of own vehicle.
3. Sedentary work: duties require exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry push, and pull articles such as files and computer binders.
WORK ENVIRONMENT
1. Works in well-lit office environment.
LANGUAGE SKILLS
1. Ability to write reports and correspondence.
2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
1. Ability to calculate figures and amounts such as payment reimbursements and payroll labor distributions.
