What are the responsibilities and job description for the Administrative and Office Specialist - Fleet Reservation Coordinator position at Northern VA Community College?
The Administrative and Office -Fleet Reservation Specialist will provide administrative support to a large staff of executives, managers, and team members and provide coordination for the vehicle fleet. This position is responsible for the fleet’s reservation for all six campuses.
Duties and Tasks:
- Manages the College motor pool, which includes a small fleet of vehicles available for use by college employees for work-required travel.
- Manages the reservation fleets at the 6 NOVA campuses and Pender location.
- The individual will act as the subject matter expert in FPSS Fleet Management, as the primary point of contact for vehicle policy, online registration, and fleet vehicle requests.
- This includes coordinating reservations, updating the availability sheets and reservation calendars, communicating with Traka box admin schedules the be entered, following up on maintenance of the reservation fleet, maintaining the cleanliness of the vehicles with monthly checks at all campus to include car washes as needed.
- They will serve as the backup to the Administrative Support specialist in the Vehicle shop and assist with updates to the vehicle database, maintenance schedules and communications with POC’s at the campuses.
- Secondary duties, support the administrative staff functions to include but not limited to: parking permits, conference room requests, Chrome River, creating and maintaining spreadsheets, databases and interactive dashboards.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Ability to compose written documents and scan documents.
- Ability to analyze and interpret data.
- Ability to manage multiple priorities while meeting deadlines and providing excellent customer service.
- Ability to be an effective team contributor.
- Excellent communications skills both oral and written.
- Ability to follow directions, handle multiple priorities and meet established deadlines.
- High initiative, positive attitude and attention to detail are essential.
- Ability to excel in a high-volume work environment.
- Administrative support experience.
- Customer service experience.
- Experience with Microsoft Office Suite, use of PC’s and peripherals such as scanners, printers, portable storage devices.
- Data Entry experience.
- Valid driver’s license and good driving record.
- Administrative experience supporting management and staff
- Experience in fleet coordination
- Experience in a college or a state agency.
Employees must reside in Virginia, Maryland or District of Columbia.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $25
