What are the responsibilities and job description for the Scholarship and Administrative Coordinator (*Restricted) position at Northern VA Community College?
Posting Summary
Working Title
Scholarship and Administrative Coordinator (*Restricted)
Role Title
Gen Admin Supv I/Coord I
Role Code
19221-FP
FLSA
Exempt
Pay Band
04
Position Number
280R1025
Agency
Northern VA Community College
Division
NV280-President
Work Location
Fairfax County - 059
Hiring Range
Commensurate with Experience (Up to $75,000/yr)
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday to Friday from 8:30 am to 5:00 pm
Should be able to work evenings and weekends for special events of the Foundation as needed.
Should be able to work evenings and weekends for special events of the Foundation as needed.
Sensitive Position
No
Job Description
General Description:
The Scholarship and Administrative Coordinator reports directly to executive director of the NOVA Educational Foundation (Foundation) and serves as the administrative office manager organizing and coordinating office operations in order to provide a strong and efficient infrastructure for fundraising and resource development. The coordinator will collaborate with foundation staff to cultivate donor relationships, renew scholarship gifts and to initiate contacts and communications to secure potential new scholarship gifts.
The Scholarship and Administrative Coordinator reports directly to executive director of the NOVA Educational Foundation (Foundation) and serves as the administrative office manager organizing and coordinating office operations in order to provide a strong and efficient infrastructure for fundraising and resource development. The coordinator will collaborate with foundation staff to cultivate donor relationships, renew scholarship gifts and to initiate contacts and communications to secure potential new scholarship gifts.
Duties and Tasks:
- Manages the Executive Director’s daily and scheduled appointments.
- Ensures that Foundation leadership is well-prepared, well-informed and well-equipped for meetings and travel.
- Responsible for the coordination of the Foundation’s scholarship program
- Performs a variety of clerical and technical duties assisting in the coordination of fundraising activities and event planning.
- Manages projects, handles urgent matters, drafts documents, and processes a large volume of work each day.
- Provides project management for scholarship administration.
- Responsible for Board support ensuring compliance of Board activities with financial, legal and administrative requirements.
- Plans and executes events.
- Anticipates needs and proactively solves problems and/or independently handles issues.
- Other duties as assigned.
- This position is restricted and is funded with non-continuous or non-recurring funding and is subject to continuation based on fiscal year funds and the needs of the College.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
- Accounting and finance familiarity.
- High level organizational skills and ability to be proactive in completing assignments on time.
- Advanced skills in MS PowerPoint or other presentation software.
- Strong computer skills and ability to work with various data management and finance management platforms (i.e., Quick Books and Bill.com).
- Excellent organizational, planning, and time management skills including the ability to maintain an organized office space.
- Ability to manage the multiple facets of events and programs to ensure success.
- Ability to anticipate needs, think critically, and offer solutions to problems.
- Ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
- Ability to work independently with attention to detail and a sense of urgency.
- Ability to coordinate multiple tasks/projects simultaneously and meet deadlines.
- Ability to create a positive environment with a focus on service excellence and inspire others to do the same.
- Ability to perform duties with a high level of professionalism, energy, flexibility, discretion, judgment, diplomacy and tact.
- Ability to handle sensitive issues and maintain confidentiality.
- Ability to work with other programs and platforms common to business and finance.
- Ability to write concisely and persuasively in order to provide signature ready communications.
Required Qualifications:
- Experience working in a fast-paced administrative position.
- Experience in writing, editing, and proof reading
- Experience reviewing budget information.
- Experience preparing reports by collecting and analyzing data/information in both hard copy and electronic forms.
- Experience using Microsoft Office Suite and Adobe Acrobat .
- Event planning and execution experience.
Additional Considerations
Additional Considerations:
- Administrative experience supporting business or nonprofit executives or senior education leadership.
- Accounting or financial reporting experience; preference for experience with fund accounting.
- Current or prior experience in higher education administration or development.
- Experience with Bill.com, QuickBooks Online, and Donor preferred.
- Experience managing travel arrangements and reimbursements.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Occasional travel to NOVA campuses for foundation-hosted events and activities
Posting Detail Information
Posting Number
CLS_3722P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/10/2025
Job Close Date
04/27/2025
Open Until Filled
No
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
Employees must reside in Virginia, Maryland or District of Columbia
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
