What are the responsibilities and job description for the Admin and Media Coordinator position at Northern Valley Indian Health?
Job Description:
Shift: First Shift,Mon,Tue,Wed,Thu,Fri
POSITION SUMMARY: The responsibilities of the Administrative Secretary relate to Administrative operations. Responsible for effective Administrational departmental office systems in order to coordinate and facilitate tasks related to the Administration Department. Under general supervision from the Chief Executive Officer (CEO), the Administration and Media Coordinator is responsible for supporting the Agency with managing social media interactions and coordinating other media and public relations activities. A successful incumbent will have the ability to work independently and provide relevant solutions and recommendations on a variety of tasks to promote NVIH within the communities and to also support the development of our Employment Brand. This position will also have responsibilities in coordinating Board meetings, supporting the CEO in an administrative capacity with event planning, coordinating with Board of Directors, and other duties as assigned.
- Coordinate agency staff meetings and planning events
- Provide supervision, guidance, and delegating duties to Administrative Assistant to support administrative and media functions.
- Liaison and direct marketing and public relations firms on press releases; possibly consult with NVIH attorney
- Manage, monitor, and evaluate effectiveness of NVIH social media and online platforms responding to comments left by external sources to support and encourage further feedback
- Collaborate with Human Resources in developing tools and materials to further support and develop NVIH employment brand in attracting and retaining talent
- Develop and maintain updated agency presentation materials and talking points for external audiences in conjunction with Department Directors
- Source, develop, and coordinate with vendors and internal staff in developing a variety of marketing materials, including but not limited to writing speeches, presentations, videos, and emails
- Ensures additional administrative support is provided to CEO as needed.
- Type, edit, copy, distribute and file Agency correspondence, i.e., letters, memos reports, proposals, forms, manuals, agreements and other related Agency written information.
- Ensures accurate, accessible records, corporate files are maintained as assigned, i.e., agreements, grants, resolutions, reports, manuals, equipment and other program related information with commitment to maintaining total confidentiality.
- Work closely with the CEO on a variety of administrative components, activities, and tasks of NVIH.
- Support the CEO with administrative needs specific to board meetings; i.e. record attendance and prepare previous board meeting minutes, prepare and send board packets, correspond and communicate with board members
- Other duties as assigned.
All NVIH employees are expected to:
- Provide the highest possible level of service to customers;
- Promote teamwork and cooperative effort among employees;
- Maintain safe practices; and
- Abide by current NVIH’s policies and procedures.
REQUIRED QUALIFICATIONS
The following knowledge, skills, and abilities are required for an employee to successfully perform their duties.
- Bachelor’s degree
- Two (2) years marketing and communications experience
- Demonstrate effective and excellent written and verbal communication skills.
- Leadership skills in supervising, coaching, counseling and managing performance of support staff.
- Advanced computer skills essential; ability to type 55 WPM, Able to organize, adapt and prioritize daily tasks independently.
- Strong interpersonal skills in maintaining and enhancing effective, trusting work relationships.
- Willing to be a responsible participant in the varied job/service duties, contract mandates and activities of NVIH.
- Commitment to maintain confidentiality as it relates to clients, patients, and co-workers.
- Ability to think critically and provide relevant, realistic solutions to complex business problems.
- Reliable transportation
