This position exists to manage the office of the President and coordinate relationships with all other administrative and academic offices within the college and the external community; to provide administrative services to the president; to coordinate the activities of various college governance committees, to represent the President in a variety of settings, to conduct research and prepare briefing documents for the President, and to maintain, update, and publish policies and regulations established by Minnesota State and the college.

• Generate and prioritize communication efforts to ensure relationships are established and maintained on behalf of the President
• Lead, manage, and direct multiple projects from initiation to completion to meet and exceed strategic outcomes/goals.
• Provide overall confidential office management support to the College President to ensure efficient operation of departments and college as a whole.
• Other duties as assigned – related to President and Northland Administration

Minimum Qualifications

Knowledge of:

• Two-year degree in related field and five years of office support experience -or- equivalent combination of experience.
• Administrative support skills to efficiently organize projects and tasks; takes ownership to achieve positive results
• English sufficient to communicate effectively with internal and external customers and write, prepare, and edit reports, letters and presentations, using correct spelling, punctuation, grammar and sentence construction

Skills in:

• Exceptional organizational and calendaring skills, detailed-oriented individual to work in a dynamic workgroup, ability to follow through on tasks until completion, and ability to manage several projects
• Excellent communications skills and the ability to prioritize, organize, and complete work assignments efficiently and effectively
• Possess well-developed interpersonal skills and communication skills to professionally address, with poise and diplomacy, sensitive and confidential issues that might arise on a daily basis due to frequent contact with students, parents, faculty, staff, trustees, alumni, community members and other friends of the College
• Computer skills in various software such as Word, Excel, PowerPoint, Outlook, and Adobe Acrobat sufficient enough to create and manipulate letters and data with the ability to navigate the web

Ability to:

• Maintain strict confidentiality in all matters
• Perform research and prepare of report and supporting materials
• Independently plan and execute projects from start to finish
• Multi-task and work under pressure to prioritize multitude of tasks with frequent interruptions and problem-solving skills to be applied to administrative work at an exceptionally proficient level
• Work independently as a member of a team with minimal supervision, and to meet deadlines/handle shifting priorities
• Function as part of a team. The role requires collaboration, flexibility, accountability, and attention to detail; highly sensitive and confidential information

Preferred Qualification

• Bachelor’s Degree in related field -or- five years of equivalent combination of experience supporting executive level administrators
• Previous experience in higher education
• Event planning experience

About Minnesota State

Northland is a comprehensive two-year community & technical college with campuses in East Grand Forks and Thief River Falls, MN. We are united as one college to increase educational access, support student success, strengthen partnerships, and advance equity in the communities we serve.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement <Remove this bullet if this position is not eligible for tuition reimbursement>
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

03-19-2025