What are the responsibilities and job description for the Investment Sales Administrative Assistant (Seattle) - Commercial Real Estate position at NorthMarq Capital?
Position Responsibilities
- Track and oversee day-to-day transactional activities alongside team members.
- Handle various team administration tasks, including composing, editing, formatting, and proofreading emails, documents, and reports.
- Complete data entry into the NM CRM system, including pipeline updates, tracking comparable sales, and pulling call lists and marketing sorts.
- Assist team members in arranging site visits and on-site tours for prospective buyers, and third-party inspections.
- Assist team members with property-related due diligence materials, escrow management, transactional timelines, and internal and external deal processing.
- Track, evaluate, and monitor day-to-day activities on all active assignments and going-forward pipeline
- Assist in planning client events, i.e. trips, conventions, speaking engagements, dinners, etc.
- Deliver a high level of service to clients and vendors.
- Future opportunity to assist with : letters of intent, summary of offers, seller LOI counters, seller deliverables list, escrow timelines, critical date tracking, working party lists, confidentiality agreements, and representation agreements.
- Monitor potential investors' access to confidential material for specific transactions.
- Cultivate and maintain positive relationships with colleagues and clients to facilitate effective business communications.
- Provide client-specific support to brokers including ordering closing gifts and mailing holiday cards.
- Undertake additional duties and tasks as assigned by the team, with a willingness to assume more responsibilities as the team expands.
- Assist with financial reporting and tracking.
- Coordination with lenders, tax professionals, and other consultants.
- Assist in organizing office meetings, conferences, presentations, and making travel arrangements, including managing related expenses.
What We're Looking For :
Northmarq offers a highly competitive benefits package including : medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!
