Administrative Assistant

Job description

Windermere Real Estate/East, Inc. is looking for a motivated and energetic individual to join our front office support team. If you're passionate about customer service, excited to learn new skills, and want to be part of a team that values collaboration and growth, we'd love to hear from you!

About Us:

We are a highly successful and productive team of brokers with a culture of inclusion, collaboration, and a foundation in strong relationships. We take pride in the work we do and are committed to providing exceptional administrative support to our brokers. You’ll be joining a supportive and dynamic team that love what they do and love where they work.

Position Details:

• Location: In-office, full-time, Monday to Friday
• Experience: One year of office admin experience preferred, but not required (we will provide training!)
• License: No real estate license required

Job Responsibilities:

• Customer Service: Be the friendly face and voice of our office. Provide excellent service to brokers, clients, visitors, and the team to create a positive experience for everyone you interact with.
• Office Operations: You’ll be on the team responsible for ensuring the integrity of the office space, ordering supplies, and keeping everything organized and running smoothly.
• Administrative Support: Assist brokers and their teams with administrative tasks as well as answering phones, greeting visitors, scheduling meetings, and providing day-to-day support.
• Listing Management: Assist with the listing process, including entering new properties into the northwest multiple listing service (NWMLS), creating marketing materials (flyers, brochures, postcards, etc), setting up showing schedules, uploading supporting documents, and updating listing information as needed
• Transaction Coordination: Manage the administrative aspects of real estate transactions, including electronically filing contracts, and additional documents. Verify all paperwork is completed and submitted in a timely manner.
• Marketing Assistance: Lend a hand with marketing efforts, creating print and digital materials to help brokers advertise properties and build their brands.
• Problem Solving: Be resourceful and help solve challenges as they arise—whether it’s tech issues or office-related problems, your proactive mindset will make a difference.
• Training and Education: Help support our brokers with training on systems, tools, and technology.
• Technology Proficiency: We’ll teach you the ins and outs of the technology you’ll use, so a strong end-user who can easily adapt to new software and troubleshoot basic issues will thrive in this role. Whether it’s setting up emails, managing contacts, or navigating our CRM systems, your ability to learn quickly and help others with technology will be an asset to the team.
• Event Coordination: Assist with organizing and executing fun office events like holiday parties, lunch & learns, and networking functions.

You will love this position if you:

• Are excited to learn and grow in administration, with a focus on contributing to a supportive, relationship-driven environment.
• Have a strong attention to detail and take pride in your work
• Enjoy helping others and providing excellent customer service
• Are a team player who thrives in a collaborative, supportive environment
• Stay organized and love tackling new tasks
• Are eager to take initiative, with a solutions-focused mindset
• Enjoy learning new technologies and systems
• Love variety—no two days are the same
• Are positive, approachable, and a great communicator
• Want to make a meaningful contribution to the success of the team, fostering an environment where relationships and collaboration come first.

Why You Should Apply: You’ll gain valuable experience, receive training, and work alongside a friendly, knowledgeable team that supports your success. If you're looking for a role that offers variety, growth opportunities, and a fun, dynamic work environment, this is the place for you!

Job Type: Full-time

Pay: $45,760.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Bellevue, WA 98004 (Required)

Work Location: In person

Salary : $45,760 - $50,000