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Events Coordinator - The Schwartz Center
Partners Healthcare Boston, MA
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Job Summary
At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
The Schwartz Center for Compassionate Healthcare's mission is to partner with healthcare organizations to advance compassion for patients, care teams, and their healing relationships. We are a Boston-based nonprofit with national and international reach, with approximately 600 hospitals in the US, Canada, Australia and New Zealand as members, and another 320 hospitals / systems conducting Schwartz Rounds throughout the UK and Ireland.
About You
You love planning and managing events, from planning to implementation to follow up. You have a creative mindset and enjoy collaborating with multiple constituents on bringing a multi-faceted project to fruition. You have strong interpersonal and written communication skills, attention to detail, project management skills and the ability to collaborate effectively with other team members. You work well independently and enjoy being part of a team. You're a quick study and can roll with change.
Primary Responsibilities
Events Coordination / Management (80%)
- Coordinate activities related to all Schwartz Center events, including annual fundraising events, receptions, and small dinners ranging from intimate to hundreds of guests.
- Collaborate with the Director of Communications to ensure that event messaging and event-related materials are crafted and sent in a timely manner.
- Produce standard event communication and mailing lists from Atlas (Raiser's Edge), the Schwartz Center's CRM database.
- Request and coordinate more complex data lists and ensure data integrity needed to establish effective event communications.
- Track all event RSVPs and activity in the database.
- Assist in developing materials for each event which may include print, digital and video formats.
- Coordinate production for in-person and virtual events / meetings and effectively solve problems with confidence and ease.
- Organize follow-up tasks for all events in coordination with the Development Team.
- Manage travel arrangements associated with events.
- Develop and maintain relationships with third-party vendors and internal resources.
- Adhere to project timelines to drive deliverables and deadlines for each event.
- Adhere to expense budgets for all events.
- Implement the strategic and long-range plans for donor events.
- Represent the Schwartz Center on the Mass General Brigham Events Council.
- Document and update business rules and processes.
- Occasional evening, weekend work and travel will be required.
Other Duties (20%)
Additional Job Details
Remote Type : Remote
Work Location : 100 Cambridge Street
Scheduled Weekly Hours : 19
Employee Type : Regular
Work Shift : Day (United States of America)
The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law.
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