Recruitment and Contracting Coordinator

Company Highlight

Northwestern Mutual has been a leader in the financial services industry for 160 years, dedicated to helping families and businesses achieve financial security. With a comprehensive planning approach that integrates insurance and investments, we empower individuals to feel financially confident while utilizing cutting-edge technology and personalized service.

Role Overview

Northwestern Mutual – Bouchard Financial Group is seeking a proactive, organized, and people-focused Recruitment Coordinator to join our Talent Acquisition team. In this role, you will report to the Recruiting Lead and support the full-cycle recruiting process — from sourcing candidates, coordinating interviews and administering hiring tasks to managing onboarding, licensing, and registration of upcoming interns and Financial Representatives (FRs). You’ll play a key role in helping bring top-tier talent into our growing firm. This is an exciting opportunity for someone passionate about recruiting, relationship-building, and creating a seamless candidate and onboarding experience.

Key Competencies:

This role requires a high degree of organization, strong attention to detail, commitment to follow-through, discretion with confidential information, and the ability to communicate effectively with individuals at all levels.

Compensation: Base Pay: start at $55,000 bonus opportunity

Benefits:

· Group Long Term Disability

· Group life insurance starting in 2025

· SIMPLE IRA with up to a 3% match of your optional election

· Access to health insurance, PTO

Specific Duties include but are not limited to:

Recruiting & Selection Support

· Source and engage prospective candidates through outbound calls, messages, job boards, social media, and referrals

· Schedule interviews and coordinate logistics between candidates and hiring teams

· Maintain regular communication with candidates throughout each step of the selection and hiring process

· Follow up with candidates to ensure timely completion of key steps (e.g., Culture Index Survey, RightChoice assessment, market surveys, income projection, fingerprinting, licensing, onboarding)

· Track candidate progress data within the applicant tracking system

· Assist with planning and execution of recruitment events, info sessions, and career fairs including administrative recruiting efforts such as social media posts, flyers, and email outreach

· Partner with the recruiting lead and leadership team to align on hiring needs and provide updates on onboarding status

Contract, Licensing, and Registration Support

· Manage candidate paperwork for contracting, licensing, and registration through Home Office systems

· Initiate service requests and oversee candidate portal application completion

· Pre-onboard candidates by guiding them through fingerprint scheduling, 215 licensing process, and course completion

· Act as a liaison between candidates, state insurance departments, the Home Office, and vendors to gather documentation and fulfill FINRA Disclosure requirements

· Track and request licensing reimbursements for intern and full-time FR candidates

· Coordinate with background investigation vendors and escalate findings to the Managing Director when necessary

· Support and track non-resident licensing requirements when applicable

Qualifications:

· College degree preferred

· Prior experience in recruitment, HR, or administrative support is preferred but not required

· Strong analytical and judgement skills with ability to interpret and work within guidelines while adhering to regulatory requirements.

· Ability to maintain a high degree of confidentiality is essential.

· Excellent communication skills, written and verbal, with ability to develop and maintain rapport with professionals at all levels.

· Strong organizational, attention to detail and time management abilities

· Proficiency with Microsoft Suite (Outlook, Word, Excel, Powerpoint), Adobe with ability to learn internal systems quickly.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Fort Myers, FL 33919 (Required)

Ability to Relocate:

• Fort Myers, FL 33919: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000