What are the responsibilities and job description for the Office Manager position at Nortia Staffing - Human Resources, Accounting and Administrative Staffing?
About the Company
We have a client in Austin, Texas seeking a an Office Coordinator to start ASAP!
MUST be able to start Monday, March 4th!
Hours are 8-5pm Monday-Friday
This is a technology company
About the Role
Pay is $30/hr
Downtown Austin with plenty of parking along with being in a the technology industry!
Position will be open ended but is a replacement for the current person because they are getting promoted !
Responsibilities
- Direct incoming calls and communications
- Meet and greet clients, visitors and all levels of staff
- Support guest needs, e.g. on-site parking during meetings, transportation arrangements
- Coordinate conference room assignments for meetings and presentations
- Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
- Order meals for business meetings
- Order office supplies
- Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
- Keep petty cash box for miscellaneous expenses and reconcile monthly
- Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
- Provide general administrative support to the investment team
- Oversee and maintain the investment teams' calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
- Prepare expense reports for the investment team
- Assist in the preparation of materials for meetings and presentations
- Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
- Assist in organizing special events
- Reconcile credit card statement
- Draft letters, memorandums, and proofread when needed
- Provide back-up support to the Administrative Assistant
Requirements
- 4 years of Office Management experience
- Associate's degree or two years of related experience; college degree strongly preferred
- Advanced proficiency in Microsoft Office Suite
- Professional appearance
- Strong ability to multi-task and adeptness at managing time
- Excellent verbal and written communication skills
- Client service oriented
- Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
- Take initiative for the Firm's needs within the scope of duties
- Must be team oriented and able to work collaboratively with Administrative team and all personnel
- Act as the go-to person for the office
- Take initiative to improve work efficiency and the work environment
- Gmail for calendaring
Salary : $30
