What are the responsibilities and job description for the Facilities Specialist position at Nortia Staffing?
We have a Foundation in Palo Alto, CA seeking an Senior Office Manager / Facilities Specialist on a Contract Basis!
This role would be 4-6 months in length
Onsite 3-4 days a week with 1-2 days remote
This is ONLY a temporary role
Pay is max at $40 / hr
MUST have experience moving an office or been an Office Manager / Coordinator in the past supporting vendors and facility. Large office move experience required (hands on experience supporting this along with all the vendor management pieces)
Primary Responsibilities :
- Assist with the office relocation process, assisting the team with all aspects from planning to execution to ensure a seamless transition to a new location.
- Coordinate with external vendors, contractors, and service providers for office moves, ensuring that all logistics (e.g., moving furniture, IT equipment, office supplies) are handled efficiently.
- Serve as the main point of contact for all relocation-related inquiries and provide regular updates to staff and leadership throughout the process.
- Manage the packing, labeling, and inventory of office supplies, furniture, and equipment, ensuring everything is properly tracked and organized for the move.
- Work with IT and facilities teams to ensure that all office systems (computers, phones, internet, etc.) are properly set up and tested at the new location.
- Work with CPO and working team overseeing the physical setup of the new office space, ensuring that seating arrangements, common areas, and equipment are ready for staff use upon arrival.
- Ensure that all compliance, health, and safety requirements are met in the new office, including building codes, emergency exits, and accessibility standards.
- Coordinate the communication of the relocation details to staff, including move dates, new office layout, parking information, and other relevant updates.
- Assist with any office-related tasks post-move, such as distributing keys / badges, finalizing seating arrangements, and troubleshooting any issues that arise during the transition.
- Ensure minimal disruption to day-to-day operations during the relocation by managing work schedules and coordinating with departments to stagger move-related activities.
- Handle the logistics for the office closing process, ensuring that the old office is properly cleaned, secured, and all remaining assets are handled appropriately.
Must Haves :
Required Qualifications / Education :
Salary : $40