Under the direction of the Port Manager, the Vessel Coordinator is responsible for the coordination of all marine operations, agency, and administrative functions associated with individual vessel calls to assigned Port.
Specific Essential Job Duties :
- Assist Port Manager with follow-up and completion of pro forma requests.
- Respond to all principal / customer inquiries in line with Corporate Operations Manual Policies or
Principal Governing Working Instructions.
Prepare / transmit estimates of port costs.Establish and maintain marine vessel file insuring documentation is prepared in an accurate andtimely fashion.
Prepare / execute required governmental and agency documents for appropriate approvals andsubmission to marine vessel files.
Communicate daily with principals / customers, marine vessel’s Master, Port Authority, andappropriate government authorities.
Procure operation, agency, and administrative services for assigned marine vessels.Exercise high quality vendor service management and cost control.Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure allnecessary documentation is ready for arrivals and departures.
Perform other related duties assigned.Not all aspects of the job are covered by the descriptions, other duties may be required.Position may change as industry and technology evolve.Qualifications Required :
High School diploma or equivalency; some college courses in business management helpful.College courses and / or college degree highly preferred.Previous experience in the marine agency field.Minimum of two-three (2-3) years as a Boarding Agent.In depth knowledge and understanding of Port Agency Work.In depth knowledge and understanding of Dry Bulk vessels (Petcoke, Grain, etc…).Possess good organization skills and ability to multi-task procedural and project managementtasks within short time constraint situations.
Previous verifiable experience handling agent duties in servicing vessel arrivals and departures.Must be able to lift 50 pounds.Possess a valid driver’s license and have an acceptable motor vehicle record (MVR).Must have and / or be able to obtain a Transportation Workers Identification Card (TWIC) within30 days of hire.
Must be available to work a flexible schedule based on business needs, including days, nights,weekends, and some holidays with travel to and from the marine vessel while in Port.
Must have reliable transportation.Must be able to provide and maintain automobile insurance according to state laws.Working Conditions :
Job involves frequent and extensive walking, lifting, climbing, stooping, bending, and jumping.
Frequent walking and standingFrequent climbing (gangway) up to heights of six feet or moreOccasional exposure to outside weather conditionsFrequent and proper lifting of up to 50 pounds.Incumbent will be required to make numerous trips to the marine vessel during its time in port to handle any issues relevant to the efficient arrival and departure of the vessel.
Ability to work flexible, full-time schedule to include days, evenings, weekends, and holidays.
PIdc42a2e5890a-30169-36919277
