People and IDEA Associate

Description

The People & IDEA Associate assists with the day-to-day functions of the Human Resources (HR) department including hiring and interviewing staff, new hire orientation, administering pay, benefits, and leave, and enforcing company policies and practices.

Essential Duties & Responsibilities -

Responsibilities include, but are not limited to:

• Oversee HR personnel records (online and paper) to ensure compliance with regulatory requirements.
• Processes all aspects of employee information from the initial hire process to termination including data entry into payroll, timecard management, and benefits carrier systems to ensure accurate record keeping.
• Perform timely and accurate data entry of all information required to process the payroll; new hires, terminations, status changes, pay rate changes, Holiday pay, overtime pay, PTO, and punch change corrections, and ensure all proper approvals are obtained.
• Assist with the talent acquisition process, which may include job postings, recruitment, interviewing, and drafting offer letters. Collaborate with hiring managers to understand skills and competencies required for job openings and pre-hire assessments.
• Assist with the pre-hire process, including but not limited to administering background checks and drug screenings for all positions.
• New hire onboarding including, but not limited to, orientation, preparing new hire paperwork, performing background checks, submitting drug screening.
• Assist with applicable employee benefits plan enrollments and life status changes including terminations with external benefits providers.
• Reconcile benefit statements, and complete monthly benefits reporting including but not limited to Dental, Vision, Medical, Work-Site Insurance, HSA and FSA enrollment.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring to complex and/or sensitive matters to HR Manager.
• Assist with the W-2 process, and benefits audits as needed.
• Scheduling and logistics coordination of HR meetings and events.
• Preparation of PowerPoint, Excel reports, and other presentations for HR.
• Active participant of HR related committees as needed or required.
• Assist with employee training and development.
• Support Employee Relations by conducting employee interviews, helping with investigations, and gathering research for investigative purposes.
• Performs other duties as assigned.

Education & Experience - 

• Bachelor’s degree in HR or related field preferred
• Minimum 2 years related work experience required.
• SHRM-CP credentials preferred.

Physical Requirements -

• Prolonged periods of sitting at desk and working on a PC
• Ability to lift up to 15 lbs. at a time.

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities of this job at any time.

Qualifications

Qualifications -

• Knowledge of payroll processing, employee benefits and applicable laws.
• Experience with HRIS (Paycom preferred).  
• Working knowledge of HR principles, practices and procedures.
• Exceptional interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Strong time management skills with proven ability to meet deadlines.
• Detail-oriented with strong organizational skills.
• Proficient with Microsoft Office Suite, particularly PowerPoint and Excel or similar software.