High School Attendance Secretary

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title Attendance Secretary – Norwalk High School

Reports To Building Principal

Position Purpose           To provide an accurate and current accounting of student attendance in the high school, and to ensure the smooth and efficient operation of the high school office so that the office’s maximum positive impact on the education of students can be realized.

Essential Performance Responsibilities

• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.

• Serves as receptionist:  Takes all incoming calls and takes messages as needed; makes and receives calls for Principal; and receives and registers all visitors.

• Serves as attendance clerk:  Keeps addresses and telephone numbers current for all students in the building; keeps current computer record of attendance of all students and computes ADA and ADM for reports to Department of Education; and calls for absent students who haven’t notified the school of absence.

• Keeps an hourly accounting of student attendance and enters into computer.

• Provides teachers and principals with student absence list.

• Writes absent slips, files notes, and receives telephone calls on student attendance.

• Keeps hourly accounting of student tardies.

• Merges computerized attendance with Guidance Office input for report cards.

• Mails/emails all correspondence to parents regarding discipline.

• Works closely with Principal and Josten’s representative regarding class rings, announcements, diplomas, etc.

• Sends discipline and attendance notification to parents.

• Cross-training duties with other secretarial and nursing staff.

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

• Ability to use computer network system and software applications as needed.

• Ability to organize and coordinate work.

• Ability to meet deadlines and work in a fast-paced environment.

• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day.

• Ability to communicate effectively with students, parents and coworkers.

• Ability to engage in self-evaluation with regard to performance and professional growth.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Embraces flexibility in work assignments, adjusting daily work schedule as needed.

• Detail oriented with strong attention to neat and orderly record-keeping.

Qualifications Profile

• High School Diploma required, community college or business education in administrative assistant services and general office procedures preferred.

• A reasonable degree in proficiency in typing.

• Proficient in Google Suite and able to learn to use customized software.

• Working knowledge of basic office procedures and operation of common office equipment and machines.

• Willingness to be trained in the use of database software, including Infinite Campus.

• Strong organization skills necessary to maintain an efficient and effective records system.

Physical Requirements

• Requires lifting, carrying, pushing up to 10-40 pounds on occasion.

• Requires some stooping and kneeling.

• Must be able to sit upright in a desk task chair for 7 to 8 hours per day.

• Must be able to perform data entry at a computer workstation for 7 to 8 hours per day.

Working Conditions

The employee works in a business office atmosphere with a moderately low noise level. By District Board Policy, the district facilities and grounds are to be drug, alcohol, and tobacco free zones.

Terms of Employment

At-will, hourly confidential employee.

11-month position (220 days per year, 8 hours per day)

Employment per Board Policies and Administrative Rules & Regulations

Evaluation

Performance of this job will be evaluated annually, or in accordance with provisions of the Board’s policy on evaluation of staff.

FLSA Status

Non-Exempt.