What are the responsibilities and job description for the Office Administrative Assistant position at Not Advertised?
Job description
Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by performing various administrative tasks. This position requires strong time management skills and proficiency in data entry and basic payroll. If you thrive in a fast-paced environment and have a passion for providing exceptional support, we encourage you to apply.
About Us: We are committed to the belief that if we take outstanding care of our employees, they in turn will take outstanding care of our customers. Our employee retention is some of the best in the industry and we attribute that to good wages, benefits, bonus and incentive programs, employee recognition, training programs, and the flexibility that comes from working for a company that truly cares about meeting employees (and their families) needs. We foster a supportive and compassionate work environment and are excited to welcome a dedicated Administrative Assistant to our team.
Responsibilities
- Perform data entry tasks accurately and efficiently using Quickbooks, Excel and Outlook.
- Support the team with clerical duties such maintaining and creating spread sheets.
- Ensure all employee files are properly maintained as per OSHA, EEOC and Department of Labor guidelines.
- Maintain confidentiality of sensitive information in accordance with company policies.
- Assist in handling employee inquiries, either over the phone, or via email, ensuring prompt and helpful responses.
- Generate and maintain regular reports related to various business functions and ensure accurate data presentation.
- Foster a collaborative and supportive work environment, assisting colleagues and promoting team cohesion.
Requirements
- Bi-lingual - English/Spanish is a MUST, as many employees are Spanish speakers.
- Proven experience in a clerical or administrative role. Experience with payroll is a plus!
- Demonstrated ability to maintain high levels of accuracy and thoroughness in all tasks.
- Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Excellent time management skills to prioritize tasks effectively in a busy environment.
- Strong verbal and written communication skills to interact effectively with team members, customers, and vendors.
- Flexibility to adapt to changing priorities and work environments, showcasing a positive attitude towards new challenges.
- Strong understanding of data privacy and the importance of maintaining confidentiality in handling sensitive information.
- Ability to work collaboratively with team members, providing support and sharing knowledge to achieve common goals.
Job Type: Part-time
Pay: $15.00 - $17.00 per hour
Expected hours: 20 per week
Schedule:
- Monday to Friday
Work Location: In person
Salary : $15 - $17
