What are the responsibilities and job description for the Accounting AP Generalist position at Notre Dame of Maryland University?
Job Description
Job Description
Title : Accounting AP Generalist
Salary : $40,000-$45,000 Per Year
I. Reporting Relationships
Position Reports to : Sr. Staff Accountant
Subordinate Staff : none
Indirect Subordinate Staff : None
Position Backup is : II. Basic Function
Manages Purchasing function for the University and Basic Accounting Functions for the Business Office
III. Essential Functions
- Run Daily EDI bank reports, along with monitoring the bank. Approves any transfers; also saves monthly bank statements and bank activity.
- Reconcile General Ledger Accounts.
- Set up Fixed Asset project codes and monitor expenses in the Fixed Asset accounts. Helps with Year End entries.
- Tracks Prepaid expenses
- Purchases and monitors the Gift Card inventory
- Books any miscellaneous reclasses as needed
- Assist in the University’s Giftshop as needed.
- Prepares and files the 1099’s.
- Runs Colleague report and books to the General Ledger.
- Allocates the departments AMEX expenses
- Rolls forward the outstanding checks.
- Books ZBA transactions from the bank
- Books Auxiliary Services and Catered Events activity for the month
- Makes Cash Deposits to the Bank
- Monitors and fills the ATM
- Back up to the AP specialist position.
- Some Bank Reconciliations.
- Sets up Vendors, enter W9’s in the system and inputs prenotes
V. Qualifications
Knowledge : Two years college with business background preferred. Familiarity with record keeping and accounting procedures needed. Experience with Colleague preferred
Experience : Two to three years of Accounting or Accounts Payable experience.
Skills / Aptitude : Computer experience required. Proficiency with Microsoft Office products is required. Must use independent judgement along with professional judgement and manner, have the ability to prioritize, establish credibility and rapport, good oral and written communication skills, well organized with a strong attention to detail. High level of accuracy with data entry.
Working Conditions : Fast paced office environment.
Level : Independent, with moderate direction from supervisor.
Salary : $40,000 - $45,000
