Manager, Benefits

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

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The Manager, Benefits will act as a subject matter expert in health / welfare, assisting our Senior Manager, Benefits and team with US based benefits program administration including, but not limited to, medical, pharmacy, dental, vision, flex spending accounts, health savings accounts, life, disability, voluntary plans, retirement plans, employee wellbeing, emergency back-up care, leave of absence and worker’s compensation. The Manager, Benefits will also provide support in compliance related reporting and other annual requirements. This position can be based in any of our US Offices and reports to the Senior Manager, Benefits.

Responsibilities include, but are not limited to :

• Respond and provide guidance to employee’s benefit inquiries
• Work closely with the Senior Manager, Benefits to administer the US retirement benefit plans; including 401k, profit sharing, and HSA, ensuring that the programs are current, competitive and in compliance with government regulations. In addition, will assist with administering the firm’s frozen pension program
• Oversee daily benefits processes providing additional support to the benefit coordinator and specialist as needed
• Execute vendor and plan decisions under the guidance of the Senior Manager, Benefits
• Act as a liaison between employees and insurance carriers or third party administrators to address and resolve complex employee inquiries about benefits / claims issues
• Act as main point of contact for partners and retirees
• Manage all enrollments, changes and terminations for processing in addition to annual open enrollments
• Co-manage all aspects of annual renewals with the Senior Manager, Benefits
• Design and distribute materials related to the open enrollment process
• Provide billing reconciliation breakdowns and ensure invoices are current and accurate
• Work closely with payroll to ensure accurate and timely benefits deductions
• Track benefits usage, claims, and costs for internal reporting analysis
• Support the Senior Manager, Benefits on strategic initiatives as needed
• Educate employees on benefits offerings and changes and mentor or train team on benefit related processes and tasks
• Ensure vendor services are executed according to contract terms outlined by the Senior Manager, Benefits
• Partner with the Benefit Specialist to administer leave programs including : STD, LTD, FMLA, parental and personal
• Conduct benefits orientation for all new hires including partners, non-partner lawyers and administrative staff
• Administer COBRA with third party vendor and ensure the participation reports are accurate
• Administer the firm’s worker’s compensation process
• Partner with the Benefits Coordinator to manage the Flex Spending and Dependent Care enrollment process
• Assist with the preparation and distribution of Medicare Part D notices
• Ensure benefits programs adhere to applicable laws and company policies as advised by Senior Manager, Benefits
• Oversee maintenance of employee benefits files, beneficiary forms and the benefits database
• Complete OSHA survey(s) required by law to be filed with state and federal regulations
• Partner with the HRIS team to update and maintain benefit configurations within Workday
• Oversee, mentor and train / develop Benefit Specialist and Benefit Coordinator under the guidance of the Senior Manager, Benefits
• Assist with HR initiatives and special projects

Qualifications and experience :

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity / Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application.

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