Bookkeeper/Accountant

Position Summary:

This position is responsible of coordinating, administering and controlling financial and office operations. Assisting General Manager with day-to-day operations of the business. Reviewing, analyzing and interpreting financial and budgetary reports. Directing all aspects of accounting operations and the preparation of annual financial forecasts. Overseeing the development of financial accounting systems required to maintain reporting requirements. Improving current level of office organization and administration. Improving efficiency of current operating systems within all departments. Developing company culture and improve communications among employees.

Essential bookkeeping Functions:

• Quickbooks online skills is a must.
• Establish and maintain the Company’s financial policies and procedures by providing operational administrative direction to the accounting, budgeting, tax and insurance functions.
• Maintain the company’s financial structure and coordinate the Company’s relationships and covenants with financial institutions, suppliers and government agencies.
• Manage all accounting functions including, but not limited to: General Ledger, Payroll, Accounts Payable, Accounts Receivable, and Billing.
• Prepare monthly, quarterly and annual financial statements and analyze the financial results. Review working capital on a regular basis and monitor the company’s cash flow.
• Oversee and coordinates the financial planning, forecasting and budgeting process.
• Direct and coordinate the company’s annual year-end audit with the independent auditors.
• Manage the company’s business insurance policies and license renewal.
• Improve employee Handbook, update company HR policies as needed.
• Assist president with hiring.
• Manage Payroll & system.
• Assist general manager president with inventory management and purchase.
• File sales tax returns.
• Coordinate relations with sales and warehouse.

Minimum Qualifications (Knowledge, Skills and Abilities)

• Minimum of 5 years accounting experience with at least two years in a managerial role. Public accounting and small business experience.
• BA/BS in accounting, CPA or an MBA is considered a plus.
• Strong knowledge in Account Reconciliation, Accounts Payable, Accounts Receivable, Payroll Processes, etc.
• Technical and comprehensive knowledge of all finance, financial planning, accounting and tax areas of a business including an excellent understanding of GAAP.
• Experience with selecting and implementing account systems.
• Excellent computer skills including all MS Office applications. (Word, Excel, Outlook, PowerPoint) required.
• Must be efficient with strong attention to detail.
• Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information.
• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving.
• Data entry and computer work.

Detail of office function:

• Answer phones and transfer to the appropriate staff member.
• Take and distribute accurate messages.
• Greet public and clients and direct them to the correct staff member.
• Receive, sort and distribute incoming mail.
• Monitor incoming emails and answer or forward as required.
• Prepare outgoing mail for distribution.
• Fax, scan and copy documents.
• Maintain office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information.
• Retrieve information when requested.
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• Update and maintain internal staff contact lists.
• Coordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards.
• Coordinate and organize appointments and meetings.
• Assist with event planning and implementation.
• Monitor and maintain office supplies.
• Ensure office equipment is properly maintained and serviced.
• Perform work related errands as requested such as going to the post office, bank and purchasing supplies.
• Keep office area clean and tidy.
• Basic HR works: find the qualified candidates, set up interview time and help interview. Complete paperworks with newly hired employees and conduct orientation to company.
• Call customers that have dealt with our sales team to follow up on their experience and gain feedback.
• Other duties as assigned.REPORTING:
• Reports directly to the General Manager and President.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $22