What are the responsibilities and job description for the Accounts Payable Specialist position at NSK America Corp?
Job Description
Job Description
Essential Duties and Responsibilities :
Under direct supervision, this position provides support to the accounting department in performing accounts payable functions. Duties must be performed accurately and efficiently. The primary goal of this role is to control and monitor our organization’s expenses by processing payments, verifying invoices, and performing account reconciliations. To ensure success, this position should exhibit a keen attention to detail, problem-solving skills, sound knowledge of best practices in accounting, and experience in a similar role in optimizing expense control processes. This position is on-site Monday-Friday at our Hoffman Estates, IL office.
- Verifying transactions, preparing disbursements, allocating, posting, and reconciling accounts
- Collaborating with the accounting and internal departments to gather, analyze, obtain proper approvals, and interpret relevant financial data
- Ability to reconcile various general ledger accounts and complete bank statement reconciliations monthly.
- Some knowledge and experience about accounts receivable and collecting payments from customers
- Performs data entry of vendor invoice activities
- Responsible for maintaining the filing system for all accounts payable related documents
- Ensure accurate and timely monthly, quarterly, and year-end activities in the AP environment
- Investigate discrepancies that vendors or purchasing agents have with obtaining payment for bills
- Update and maintain new vendors in the accounting system, including changes, while maintaining the integrity of the system of information
- Charging expenses to appropriate accounts and cost centers
- Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies
- Responds to vendor and employee inquiries regarding invoices, expenses, and check requests
- Keeping up to date with regulatory requirements and best practices in accounting
- Manage workload responsibilities to meet deadlines and complete assigned tasks
- Maintain electronic and physical filing systems, make recommendations to foster organization and efficient workflow
- Assist the accounting department with answering any accounts payable questions and vendor issues as needed
- Assist in completing payment check / ACH runs on schedule and ad-hoc runs as directed by the Accounting Manager
- Manage and maintain vendor records, including W-9 requirements and 1099 filing
- Ensure compliance and applicable accounting standards are adhered
- Support and assist with computer system upgrades as related to account payable or as assigned
- Maintain and monitor office / building supplies
- Processing warranty claims as directed
- Backup for daily cash applications by applying receipts to matching invoices and complete daily billing
- Performs related duties and backup duties for accounting department staff as assigned by management
Education and Work Experience Qualifications :
