Purchasing Clerk IV, Office of Purchasing

Job Summary: Baltimore County Public School is looking for a Purchasing Clerk IV to fill a temporary position to provide advanced administrative and clerical support within the Office of Purchasing. This role requires strong attention to detail, organizational skills, and a thorough understanding of purchasing systems and best practices.

Examples of Duties:

• Performs complex and comprehensive purchasing clerical and general clerical duties in support of an office. Enters, verifies and processes documents, such as requisition/purchase orders, change orders, and related forms to insure accuracy and completeness of order and financial information.
• Confers with schools, offices, and vendors to resolve problems and answer questions regarding vendor numbers, purchase orders, and general purchasing issues. Notifies account managers of order errors, delays, or problems that affect the purchasing cycle.
• Investigates purchase order inquiries and provides budget, vendor and product information to schools and offices. Provides and/or clarifies purchasing policies and procedures to school based and office personnel. Serves as customer service representative for vendors.
• Maintains historical records of purchase orders, and other related documents.
• May serve on various committees for special projects.
• Performs routine clerical duties as assigned.
• Performs other duties of similar scope and complexity

MINIMUM QUALIFICATIONS:

• Knowledge, Skills, and Abilities: Knowledge of office practices and procedures. Knowledge of spelling, grammar, and arithmetic. Must be familiar with procurement processes and procedures such as use of purchase orders, quotes, bids, and budgetary approvals. Knowledge of filing systems. Knowledge of personal computers, data entry techniques using web-based software and office software packages including Microsoft Office, Word and Excel. Knowledge of automated office systems.
• Skill in maintaining databases, spreadsheets, and logs. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors. Ability to communicate effectively.
• Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.
• Minimum of 2-3 years’ experience in bookkeeping, accounts payable, general ledger clerical accounting, payroll, or purchasing.