What are the responsibilities and job description for the Document Control Administrator position at NV5?
NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.
As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives .
As a Document Control Administrator, you will ensure that all project documentation is kept up to date, stored and distributed properly. Maintaining the document management system and executing the document management process makes the Document Control Administrator a crucial member of a project team. If you are detail oriented, collaborative, and a fast learner we would love to hear from you!
Responsibilities
Essential Duties and Responsibilities:
Specific Knowledge & Skills:
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives .
As a Document Control Administrator, you will ensure that all project documentation is kept up to date, stored and distributed properly. Maintaining the document management system and executing the document management process makes the Document Control Administrator a crucial member of a project team. If you are detail oriented, collaborative, and a fast learner we would love to hear from you!
Responsibilities
Essential Duties and Responsibilities:
- Perform duties as defined in company policies and procedures for Document Control
- Controlled document storage using NV5’s document management system (Microsoft SharePoint - Project Portal)
- Project setup inside of NV5’s Project Portal
- Controlled document review and routing
- Maintaining controlled document revisions
- Issuing the latest revision of controlled documents to the appropriate parties
- Controlled document number management and tracking
- Distributing all project transmittals
- Receiving, distributing and tracking the review of all project submittals
- Internal QA/QC document tracking
- Vendor QA/QC management
- Receiving record storage using NV5’s document management system
- Project Data Book compilation
- Provide support for special projects when necessary
- Follow all workplace safety and health guidelines
- Other duties as assigned
Specific Knowledge & Skills:
- Ability to set priorities, to be self-disciplined and maintain attention to detail under a deadline
- Good written and oral communications skills
- Ability to work effectively individually or within a group
- Strong customer support ethic
- Computer literacy in MS Office (Word, Excel, PowerPoint, etc.)
- Ability to implement process improvement solutions
- Ability to adopt existing document control tools/software (i.e. Microsoft SharePoint)
- Excellent time management and multi-task capability
- An associate degree is a plus. At least two years’ previous experience as document control in an engineering environment or similar technical field
- Word processing, spreadsheet knowledge and general computer experience is required
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
