What are the responsibilities and job description for the Accounts Payable Specialist position at NVNA and Hospice?
Why NVNA & Hospice?
Join a team that boasts an impressive track record of excellence in delivering top-tier home health, hospice, wellness, and public health services to our valued patients and community.
Our non-profit organization is a continued recipient of five-star patient experience ratings with the Centers for Medicare and Medicaid Services, the highest achievement possible. We are proud to be ranked as a Top 100 Women-Led Business in Massachusetts by Boston Globe Magazine and The Women's Edge.
Today, NVNA and Hospice is a vibrant agency serving 27 communities and providing 120,000 patient visits per year with a staff of 331—including 123 nurses—and a reputation for excellent care, efficiency, flexibility, and innovative thinking.
We continue to uphold our values of community, high-quality services in a safe environment of care, integrity, professional development, respect and caring, excellent customer service, and employee well-being. We are neighbors helping neighbors.
We are seeking an organized and detail-oriented Accounts Payable Specialist to join our finance team. This role is key in ensuring the timely and accurate processing of accounts payable transactions, maintaining general ledgers, and supporting internal and external reporting requirements.
What you'll be doing:
- Review and process vendor invoices, ensuring proper approval and timely payment.
- Maintain accurate accounts payable records and files.
- Track cost, charge, and reimbursement key performance indicators (KPIs).
- Reconcile corporate credit card statements.
- Manage monthly cash files for remote deposits and post transactions in Sage Intacct.
- Maintain and update vendor information (e.g., W-9s, COIs).
- Prepare and distribute annual IRS/regulatory forms (e.g., 1099, W-9).
- Assist with audits and external reporting.
- Support the finance team with other projects as needed.
- Assist with payroll processing and reporting as needed.
- Perform other duties as assigned.
What we're looking for in you:
- Flexible and self-directed person with the ability to stay focused and meet goals while working independently.
- Multi-tasking skills and ability to remain effective, patient and responsive under accelerated deadlines.
- Excellent organizational skills.
- Strong attention to detail.
- Excellent communication and interpersonal skills.
- Ensuring data accuracy, and thorough work to the highest standard.
- Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications.
- Basic knowledge of financial statements, corporate finance and accounting principles.
- Bachelor's degree required (finance, economics, or similar)
What's in it for you?
- Medical, Dental and Vison Benefits
- Company paid Life Insurance and Long-Term Disability
- Generous Paid Time Off Package
- 401 (k) match program
- Tuition Reimbursement and Scholarship Program
- Mileage Reimbursement (in field positions only)
Please Note: *Full Benefits available for positions with 30 hours
- Limited Benefits available for positions with 20 hours
- Per Diem roles do not offer Benefits
VACCINE REQUIREMENTS: NVNA and Hospice requires full vaccination for Covid-19 and flu as a condition of employment. An exception to this mandatory requirement can be requested.
NVNA and Hospice complies with applicable federal and state civil rights laws and does not discriminate, exclude people or treat them less favorably because of race, color, creed, religion, national origin (including limited English proficiency and primary language), sex (including sex characteristics, including intersex traits, pregnancy, or related conditions, sexual orientation, gender identity and sex stereotypes), age, disability (including mental illness and substance abuse disorders), genetic material, veteran status, communicable disease, natural or protective hairstyles or any combination, thereof with regard to admission, access to treatment or employment.
