What are the responsibilities and job description for the Human Resources Specialist position at NVS Corporate Services, Inc?
Schedule: Tuesdays & Thursday (8-5)
Job Summary:
The Human Resources (HR) Specialist is responsible for managing a wide variety of HR functions that support the organization’s most valuable asset—its employees. This position requires a highly organized and proactive individual who excels in multitasking and can balance strategic and tactical HR responsibilities. The HR Specialist will oversee the entire employee lifecycle, from recruitment and onboarding to benefits administration, employee relations, and offboarding. They will work closely with managers to assess staffing needs, lead the hiring process, ensure legal compliance with labor laws, and handle employee grievances with professionalism and confidentiality.
Key Responsibilities:
1. Recruitment & Onboarding:
- Consult with employers and department managers to identify hiring needs and define job roles.
- Recruit, screen, and interview job applicants to assess their experience, education, and skills.
- Check applicants’ references and backgrounds to ensure alignment with job requirements.
- Inform candidates about job details, including duties, benefits, and working conditions.
- Hire or refer qualified candidates to hiring managers for final interviews.
- Lead new employee orientations and onboarding processes, ensuring smooth transitions for all new hires.
- Attend job fairs and visit college campuses to promote job openings and build a talent pipeline.
2. Compensation, Benefits & Payroll:
- Collect Timesheets
- Manage employee compensation packages, including payroll processing, ensuring accurate and timely payments.
- Administer health insurance, life insurance, and other benefit programs, serving as a point of contact for employee queries.
- Conduct annual benefits reviews, assisting employees during open enrollment periods.
- Evaluate and recommend enhancements to benefit offerings to attract and retain top talent.
- Address and resolve issues related to payroll discrepancies, benefits enrollment, and leave policies.
3. Legal Compliance & Safety:
- Ensure the organization’s HR policies comply with federal, state, and local labor laws, including FMLA, HIPAA, COBRA, FLSA, OSHA, EEOC, and others.
- Develop, implement, and audit company policies, employee handbooks, and job descriptions.
- Serve as the contact for OSHA inspections, manage unemployment and worker’s compensation claims, and maintain confidential employee records.
- Handle compliance reporting and ensure adherence to employment standards.
- Support workplace safety programs and ensure employees are trained and compliant with OSHA safety standards.
4. Employee Relations:
- Serve as a resource for employees regarding HR policies, procedures, benefits, and workplace issues.
- Handle employee complaints, conflicts, and performance issues with discretion and professionalism.
- Conduct internal investigations on grievances and complaints and recommend actions for resolution.
- Guide employees through HR procedures, policies, and any changes in company regulations.
- Coordinate and promote employee engagement initiatives, surveys, and retention strategies.
- Assist with filing documents, preparing employment-related correspondence (e.g., offer letters, disciplinary notices), and distributing internal memos.
5. HR Administration & Documentation:
- Maintain and update employee records in HR information systems (HRIS) and ensure accurate and compliant record-keeping.
- Prepare, revise, and post job descriptions and job postings for open positions.
- Process personnel actions, such as hiring, transfers, promotions, and terminations, ensuring compliance with agency, state, and federal regulations.
- Administer and score employment tests, ensuring accurate documentation and retention of results.
- Prepare routine HR correspondence, reports, and employment records as needed.
6. Training & Development:
- Assist in the creation and implementation of employee training and development programs.
- Organize and facilitate training sessions, including new hire orientations, safety training, and employee development workshops.
- Develop and deliver training to managers and staff on topics such as performance management, compliance, and company policies.
- Perform quarterly and annual employee performance reviews, tracking progress and identifying areas for development.
7. HR Metrics & Reporting:
- Conduct workforce analyses and maintain HR data systems, providing insights into recruitment and retention efforts.
- Prepare and present detailed HR reports on key metrics, including turnover, absenteeism, and workforce planning.
- Analyze recruitment trends and assess the effectiveness of hiring strategies, making adjustments as needed.
- Enter, update, and retrieve employee data in HR information systems (HRIS), keeping records accurate and up to date.
8. Auxiliary HR Support:
- Assist in developing and executing workforce plans, talent acquisition strategies, and retention programs.
- Provide administrative support in areas such as performance reviews, compensation, classification, and workforce planning.
- Oversee budget tracking for HR-related expenses, ensuring departmental budgets are managed effectively.
9. Additional Duties:
- Screen telephone calls, greet visitors to the HR department, and set appointments for HR management.
- Post required state and federal employment notices in common areas to ensure legal compliance.
- Maintain electronic and paper records for HR and payroll, ensuring accurate and timely data entry.
- Develop solutions to complex HR problems by interpreting and applying HR policies and procedures.
- Handle employee recognition and employee appreciations. (Birthdays & Anniversaries)
Requirements:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience: At least three years of experience in HR, focusing on compliance, recruitment, and employee relations.
- Deep understanding of employment laws and OSHA safety regulations.
- Proficiency in HRIS, ADP, and Microsoft Office Suite.
- Strong analytical, organizational, and communication skills, with the ability to prioritize and handle multiple tasks simultaneously.
Preferred Qualifications:
- HR certification (e.g., PHR, SHRM-CP).
- Experience with safety audits, unemployment claims, and workers' compensation management.
- Familiarity with HR processes in a manufacturing or industrial environment.
This position demands someone who can thrive in a fast-paced environment, balancing daily administrative tasks with long-term strategic planning. The HR Specialist must be comfortable handling sensitive information, managing legal compliance, and serving as a bridge between employees and management to ensure effective communication and resolution of workplace issues.
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 16 per week
Schedule:
- 8 hour shift
Education:
- Bachelor's (Required)
Experience:
- Human resources: 3 years (Required)
- Microsoft Office: 1 year (Required)
Ability to Relocate:
- Brownsville, TX 78520: Relocate before starting work (Required)
Work Location: In person
Salary : $20