What are the responsibilities and job description for the Human Resources Generalist position at nwsds-int?
Job Description:
Join our Human Resources team in supporting our valuable and committed employees who make a positive difference in the lives of those we serve on a daily basis!
You will be encouraged to reach your full potential on the job through fulfilling a wide range of human resources functions and responsibilities.
Our HR team will depend on your contribution in a wide range of important functions such as recruitment, leave administration, staffing, compensation/benefits, and other day-to-day operations.
Recruitment #: 130-02-25
Closes: February 18, 2025 (Internal) (Last day for internal lateral transfer: 2/18/25)
Location: Salem, OR
Salary: Starting at $5,882 per month with excellent benefits. (See below)
Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents, generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability.
Employee paid: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield.
Other: Employment qualifies for Public Service Loan Forgiveness Program (PSLF).
General Description
Works closely with the human resources manager and together with the human resource team to provide human resources services to the agency.
Essential Functions
- Serves as an HR resource to staff members, primarily for protected leaves under state and federal laws
- Provides technical and administrative support for HR
- Maintains human resource information system
- Supports Human Resources Manager
- Collaborates with staff
- Protects customers and reduces agency risk
- Provides excellent customer service in a professional manner
1. Serves as an HR resource to staff members
- Serve as primary leave of absence administrator providing excellent customer service to employees through timely and accurate resolution of routine and complex employee questions and issues pertaining to leave
- Advise and educate employees and managers on leave policies, procedures and programs
- Administer employee leave under state and federal laws
- Collaborate with supervisors and managers on employee-relation issues
- Maintain confidentiality of sensitive information and ensure compliance with HIPAA.
- Review, update and maintain all LOA policies and leave-related content
Skills needed to perform assigned duties include the ability to:
- Understanding of regulations related to the federal Family and Medical Leave Act, Oregon Family Medical Leave Act and Paid Leave Oregon (PLO)
- Research and remain aware of changes to leave laws
- Investigate employee-performance issues
2. Provides technical and administrative support for HR
- Exhibit technology skills related to the work to be done such as creating and managing media profiles, internet research, IM, desktop publishing, electronic scheduling, phones, filing, copying, maintaining contact/vendor information, etc.
- Develop and maintain human resource electronic and paper forms and files, database, and spreadsheet applications as needed
- Generate personnel action forms
- Coordinate with fiscal services staff regarding payroll changes
- Complete and file regular reports, such as annual OSHA logs, EEO-4, etc.
Skills needed to perform assigned duties include the ability to:
- Employ strong computer skills
- Demonstrate administrative skills consistent with prior HR experience
3. Maintains human resource information system
- Provide data entry and ensure accuracy of information
- Update screens and fields as needed to improve the database
- Troubleshoot problems
- Generate reports
Skills needed to perform assigned duties include the ability to:
- Learn specific computer systems
- Apply database skills and knowledge to the work
- Enter data accurately
4. Supports human resources manager
- Be a partner within the HR team; conduct research to provide suggestions for policy, procedure, HR compliance, and general process improvement
- Assists with labor relations, fact-finding, performance-management meetings, grievance resolution, and collective bargaining
- Recommend, research, develop, and administer HR-related training.
- Provide staff support for HR-related committees (insurance, safety, bargaining, workgroups, etc.) as well as take and prepare minutes, materials, copies, etc.
Skills needed to perform assigned duties include the ability to:
- Develop, interpret, and implement policies and procedures
- Employ good research, analysis, and writing skills
- Learn and interpret bargaining agreements and agency policies
- Present information to others
- Work effectively with a wide variety of individuals and small groups
5. Collaborates with staff
- Prepare HR information and distribute it to staff members in a timely manner
- Interact with others in a respectful and culturally appropriate manner
- Embrace and exhibit the agency Mission and Core Values
- Work independently yet seek and offer assistance when needed
- Be aware of agency programs and services
Skills needed to perform assigned duties include the ability to:
- Maintain excellent interpersonal skills including advanced communication and conflict facilitation skills
- Speak, read, write and understand English and follow verbal and written instruction
6. Protects consumers and reduces agency risk
- Follow policies, procedures, regulations, and requirements of the HR program and the agency
- Provide documentation as set forth by federal and state, funding regulations and agency policy
- Serve as a mandatory reporter of suspected abuse of vulnerable populations according as required by policy and regulation.
- Maintain and share information according to privacy regulations
- Exhibit good decision making and problem solving skills
Skills needed to perform assigned duties include the ability to:
- Learn mandatory reporting requirements
- Understand confidentiality and handle confidential and sensitive information properly
7. Provides excellent customer service in a professional manner
- Meet the needs of internal and external customers, follow through, and meet deadlines
- Exhibit a positive attitude toward customers, coworkers, and others
- Exhibit good work habits and meet quality standards in accuracy and timeliness of work
Skills needed to perform assigned duties include the ability to:
- Work closely and proactively with employees, with excellent follow-through
Secondary Outcomes
None.
Supervisory Responsibilities
None.
Salary : $5,882
