What are the responsibilities and job description for the Accounts Payable Specialist position at NY RE Services?

Job Description

Primary Functions :

Charges expenses to accounts and cost centers by analyzing invoice / expense reports;
Review and utilization of AP aging to schedule processing;
Review purchase orders, contracts, invoices, or payment discrepancies when necessary;
Reconcile monthly vendor statements as necessary;
Process invoices through the Rapidpay and MDS system for approvals, and / or require written approval before the timely processing of payments to vendors;
Process reoccurring payments to utility companies and vendors on a timely schedule;
Ensure required documentation is obtained for new vendor setup;
Research identify, and analyze discrepancies and troubleshoot to resolve;
Maintain historical records by scanning and filing documents;
Supervise, guide, and successfully lead 3 staff members within the department
Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and / or MDS;
Must maintain all companies information confidential;
Heavy volume of invoices related to purchase and work orders;
Post and review invoices for accuracy and proper authorizations;
Utilization of excel to prepare schedules as necessary for expense allocations, etc.
Any situation that requires more attention must be reviewed with direct supervisor;

Qualifications

4 years of prior AP experience working in property management or real estate is required;

Must be highly organized and detail oriented;

Track, manage, and adhere to strict deadlines;

Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;

Must be able to handle a high volume of transactions daily and work at a fast pace;

Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;

Must be a team player with the ability to interface with multiple departments.

Must provide excellent client service to vendors, managers, other departments, and executive staff members.

Must have reliable mode of transportation;

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Staff Accountant

NY RE Services

Great Neck, NY Full Time

We are looking for an individual who can “take the bull by the horns” with a “roll up your sleeves” attitude. Candidates...

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