Payroll & Timekeeping Coordinator

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs
  
  

Under the direction of the Assistant Commissioner of Human Resources and the Director of HR Operation, the selected candidate will provide time and leave support to the Human Resources Unit at the Office of the Chief Medical Examiner. The Human Resources Unit's core functions include recruitment, onboarding/offboarding, employee discipline, labor relations, performance management, payroll, timekeeping, leaves, and professional development.

Typical tasks that the selected candidate will perform include, but are not limited to, the following:

• Process 0150s/0180s to ensure timely payment
• Analyze the Pending Pay Details Awaiting Approval (161) report. Approve pay details to release funds to employees.
• Process employment verifications, change of address, name changes, direct deposit forms, and all other updates
• Answer questions concerning direct deposit accounts, college savings plans, and commuter benefits for all employees
• Perform periodic payroll audits to ensure employees are compensated appropriately
• Performing CityTime entries, including approver and schedule changes, OT approvals, and manual entries
• Researching, resolving, and responding to employee payroll, time, and leave questions
• Providing assistance to employees and managers regarding leave policies and regulations.
• Ensure that employees' timesheets are submitted, and failures are corrected to allow for proper payment
• Processing documented sick leave, blood donations, FMLA requests, jury duty actions, and absence control reports.
• Process MLAs appropriately
• Processing manual leave adjustments
• Approving and adjusting weekly timesheets for employees.
• Ensure that employees' timesheets are submitted, and failures are corrected to allow for proper payment
• Assisting in the monitoring of the overtime cap for employees covered by the Citywide Agreement
• Generate confidential reports through the CHRMS, PMS, NYCAPS, CityTime, and other HR-related systems.
• Maintaining employee personnel folders and confidential information
• Liaise with DOHMH and other agency partners, managers, and supervisors
• May supervise timekeeping and payroll staff
• Other duties and projects as assigned time.
  
  

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Knowledge of Citywide pay and leave regulations. - Timekeeping experience. - Ability to work independently in a fast-paced environment and as a team player.
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.