Fleet Operations Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.
  
  

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

Fleet at DCAS manages all NYC vehicles, equipment, fuel, leasing, and related services. The City’s fleet includes NYPD, FDNY, and DSNY and fifty agencies and offices in total, $1 billion in expenditure, and 1,800 full time staff. NYC Fleet leads Mayoral initiatives in safety as part of Vision Zero and sustainability as part of NYC Clean Fleet. DCAS manages the nation’s largest live tracking program for vehicles at the DCAS Office of Real Time Tracking (FORT).

NYC Fleet uses fleet systems to manage acquisition, repair, fueling, parts, and auction for fleet. The Fleet Operations Analyst will assist in systems upkeep, analysis, and reporting for areas within fleet with a focus on fuel and parts. NYC operates over 200 general use fuel sites and an auto- part operation with expenditures of over $70 million per year.

The responsibilities of this position include, but are not limited to:

• Review with agencies all monthly invoices for fuel card usage. Prepare yearly budget estimates for each participating agency and coordinate budget modifications. Process monthly contract approvals and payments.
• Implement the compliance efforts for fuel management for both in-house and contract fuel sites, monitoring for potential misuse of fuel cards and working with agencies to investigate variances and exceptions on the system.
• Work with agency customers to address all aspects of fuel services including requests for fuel cards, fuel site service issues, approvals for out of state fueling, systems access, and related issues.
• Track and manage the expenditures of the citywide automotive parts contract. Work with contractor project managers and City agencies to manage the and review of the monthly invoices for parts room locations.
• Review all monthly invoices for each agency contract parts room operation. Monitor parts spending and produce reports outlining program costs for each GPC run parts room. Complete OEM and After-Market pricing reports.
• Produce fleet related reports from system and off-line using Microsoft Excel (i.e. pivot tables, advanced excel reports, etc.)
• Work with agency customers to address all aspects of parts services, for in-house and contract parts programs, including contract staff issues, requests for approvals for specific parts purchases, special retrofit or other initiatives, fleet system issues, warranty management, reports, and related issues.
• As required, produce fleet reports in other areas of fleet including acquisitions, safety, service, or sustainability.
• Support of general fleet initiatives and related functions.
  
  

To Apply

Please go to www.nyc.gov/jobs, or www.nyc.gov/ess for current NYC employees, and search for Job ID # 695420. No phone calls, faxes or personal inquiries permitted. Only those candidates under consideration will be contacted.

Only permanent employees in the Associate Staff Analyst title and those that are reachable on the civil service list are eligible to apply.

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
• An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
• A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.