Program Analyst, Related Services, Special Education Office - 25039

Position Summary: The New York City Public Schools (NYCPS) is the largest school system in the nation, with almost 1 million students, 135,000 employees, and an annual operating budget of $21.8 billion. The Division of Inclusive and Accessible Learning (DIAL) serves students with a range of disabilities, from the mildest to the most involved. The vast majority of our students who receive special education support and services are taught in the same schools and classes as their peers who do not have disabilities. Students in Districts 1-32 are served by the Special Education Office (SEO), students in non-public (private, parochial) and charter schools are served by the Committees on Special Education (CSEs), and students with disabilities requiring more intensive supports and services are often served by District 75 (D75). This Division is committed to ensuring the support and success of all learners by providing access to all schools and developing and implementing high-quality Individual Education Plans (IEPs).

Under general direction and with considerable latitude for independent initiative and judgement, the Program Analyst performs responsible work cross-functionally in supporting Office of Related Services’ managed programs and initiatives. The Program Analyst will be involved in the preparation and administration of budgets and personnel administration projects that have a significant impact on the educational goals of the special needs community and that involve coordination with other offices and divisions. These projects are of a sensitive and complex nature requiring analytical skills in technical areas such as educational policy making, legal and government mandates, and budget and fiscal guidelines. The work performed is highly visible, both in the community and the media, and requires a capacity to perceive and consider the legitimate contrasting needs of different constituencies. Performs related work.

Reports to: Director of Finance and Strategy, Office of Related Services

Direct Reports: N/A

Key Relationships: Executive Director of Operations, Managers and Supervisors of Speech, Occupational Therapy and Physical Therapy, Special Education Office (SEO) and Division of Inclusive and Accessible Learning (DIAL) operations and programmatic team members, Division of School Leadership (DSL) Human Resources Directors and Finance Directors, D75 Operations team.

Responsibilities

• Lead projects and collaborate with a broad range of NYCPS offices, central and school personnel, associated with the personnel planning, implementation, coordination and monitoring of special education therapeutic Occupational Therapy, Physical Therapy, and Speech and Language services.
• Coordinate the placement of Teachers of Speech Improvement, Occupational Therapists and Physical Therapists in all District, Pre-K and Special Education school settings.
• Perform analyses to determine areas of staffing need based on IEP mandate projections and work closely with the Directors of Speech, Occupational Therapy, and Physical Therapy as well as their managers thereby ensuring prompt delivery of services in compliance with student IEPs.
• Track and report on funding availability for provider hiring on a regular basis.
• Work with field offices to clear deficits and ensure budget viability.
• Forecast future funding needs in a quickly changing financial environment.
• Maintain the Office of Related Services’ internal reporting systems and prepare evaluation reports, analyses and complex funding and performance program plans.
• Assist and train staff in techniques of program implementation and the preparation of planning documents.
• Review current policies and procedures and make recommendations as needed for operational improvement.
• Develop and analyze projections of the number of Speech, Occupational Therapy and Physical Therapy mandates that will dictate therapeutic services and budget allocations in the schools.
• Develop New Need proposals for the Mayor’s Office of Management and Budget in order to secure funding for these positions and School Allocation Memorandum (SAM) updates for the NYCPS Office of School Budgets that are used to allocate funds to the schools.
• Develop and maintain Open Market speech vacancies in conjunction with the Galaxy Team in keeping with United Federation of Teachers’ contractual requirement.
• Maintain and update weekly hiring reports for NYCPS Leadership, ORS Directors, Managers, Supervisors, Field Office Human Resource staff that indicate the progress of the candidates’ processing.
• Assist the Director of Procurement, Planning and Analytics in periodically communicating with Field Offices and D75 leadership the need to contract out to serve projected student IEP mandates in District 1-32 and D75 specialized programs.
• Provide support for operations-related activities.
  
  

Qualification Requirements

Minimum

• A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, or a closely related field; or
• A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience for educational program(s) and/or institution(s) in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management.
  
  

Preferred

• Knowledge of NYCPS policy and procedures and the ability to interpret and apply policies effectively.
• Ability to build relationships with diverse community constituencies.
• Ability to think strategically, mobilize disparate groups of people toward a common and ambitious goal, manage horizontally and vertically, and translate insights into action.
• Experience and demonstrated facility with Excel, COGNOS reporting, and other business analysis tools.
• Experience with NYCPS systems used in Related Services’ reporting: Galaxy, FMS, SESIS, Vendor Portal, CAP/SEC, COGNOS, etc.
• Knowledge of related services and other aspects of services for students with disabilities, including compliance operations and/or special education service delivery.
• Background in data analysis.
• Attentive to detail, well organized, able to work under pressure, and meet frequent and changing deadlines.
• Skilled with group problem solving and working with complex concepts in a dynamic setting.
• Ability to organize facts and present information and figures in a clear, concise, and logical manner, both spoken and in written.
• Excellent interpersonal skills in collaborating with pedagogical and administrative personnel, both internal and external to the NYCPS.
• Cross-functional knowledge of issues, policies, and programs related to SEO/ORS priorities.
• Successful experience in a multifaceted complex organization.
• Experience in supporting organizational change.
  
  

Salary: $81,183 - $90,000

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *
  
  

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.