Coordinator for Historic Houses

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

The Historic House Trust of New York City (HHT) is a nonprofit organization founded in 1989 that partners with the New York City Department of Parks & Recreation (NYC Parks) to help preserve 23 historic houses located in public parks across all five NYC boroughs. Each of these sites are operated as museums by independent nonprofit partners.

Major Responsibilities

• Under general direction, with latitude for independent initiative and judgment, perform responsible work and assigned tasks to provide community services to 23 Historic House sites owned by New York City and located in public parks.
• Act as principal liaison between Parks and individual sites on all maintenance, landscape, pest control and other property-related matters. Manage relationships with citywide partners adeptly and graciously.
• Coordinate all routine and emergency maintenance for 23 Historic House sites on Parkland, working closely with Historic House Trust (HHT), Parks Maintenance & Operations (M&O) and House Directors.
• Enter work requests into Parks' Asset Management Parks System (AMPS) database and track status to completion.
• Facilitate HHT Purchasing & Accounting contracts and track available funds, contract compliance and private fundraising related to property stewardship.
• Manage HHT M&O budget and expense funds (Other Than Personnel Services), process and track all invoices and requests using E-Requester and create yearly HHT M&O budget.
• Oversee construction work by subcontractors and vendors on-site when necessary. Effectively manage relationships with craftspeople, engineers and other experts when planning for repairs or improvements to the property.
• Assist House Directors with event permit requests and coordinate as needed with Borough Offices.
• Track license agreement and caretaker agreement requirements including museum attendance. Advise on agreement compliance, renewals, changes and challenges.
• Ensure that all historic house sites are prepared for emergencies through planning, supply orders, and fire alarm, sprinkler and other system maintenance.
• Make a long-term preventative maintenance strategy for key issues at historic sites.
• As needed, provide project management assistance for restoration, design and construction projects under the HHT Sole Source contract. Duties may include: assessing and reporting conditions; preparing bid documents, awards, construction services and payments; bidding and serving as HHT on-site representative.
• Coordinate conservation programs at Historic Houses including volunteer projects, high school workshops and internships. Manage quarterly House Directors Roundtable meetings.
• Maintain, organize and create accurate records and reports. Organize network and vertical files.
  
  

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 704407.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

• Current Employees please include your ERN and Job ID# 704407 on your cover letter and resume.
  
  

Work Location: Olmsted Center, Queens

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Education and/or work experience in historic preservation, architectural history, architecture or related field. 2. Project management experience. 3. Strong organizational and public relations skills. 4. Computer literacy, including proficiency with Word, Excel, PowerPoint and Adobe PhotoShop. 5. Valid New York State driver license.
  
  

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.