Assistant Director of Timekeeping, Payroll, and Benefits

OPEN TO OTI EMPLOYEES ONLY

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the City delivers for New Yorkers in the 21st century. Watch our welcome video to see our work in action, follow us on social media @NYCOfficeofTech, and visit oti.nyc.gov to learn more.

At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology.

The Assistant Director of Timekeeping, Payroll, and Benefits will support the Director of Timekeeping, Payroll, and Benefits in overseeing the day-to-day operations of the agency's Timekeeping, payroll, and benefit functions. With latitude to exercise decision-making and independent judgment, the position is accountable for managing agency payroll and Timekeeping functions to ensure that time and leave processing and compensation are being performed at a consistently high-quality level across the agency utilizing PMS, City Time, NYCAPS, and CHRMS. Responsibilities will include but are not limited to:

Timekeeping:

• Oversee the day-to-day Timekeeping activities.
• Oversee the Processing of incoming and outgoing DP2001 for transferred employees.
• Generate reports and audit timekeeping transactions for employees changing leave statuses.
• Audit Documented Sick Leave Usage and monitor undocumented Sick Leave.
• Audit employees’ leave balances before separation.
• Prepare exit interview info for employees separating from the agency.
• Analyze and resolve any issues with payroll, timekeeping, and benefits.
  
  

Payroll:

• Oversee the day-to-day Payroll activities.
• Review payroll reports such as the 160, 161, 700, and 320 and check to check reports regularly.
• Monitor and audit one-time pay/deductions and (0500) transactions.
• Process collective bargaining agreement increases and ensure employee pay rates are current and accurate (longevity differentials, service increments, recurring increments, etc.).
• Manage the payroll department's daily operations and functions, ensuring compliance with FISA OPA and DCAS regulations.
• Prepare Managerial Lump Sum calculation for the Comptroller's Office.
• Perform pay audits to determine under/overpayments and take corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions, and
  
  

completing stop/reversal payments.

• Motor Vehicle and Parking Fringe benefits procedures.
  
  

Benefits:

• Oversee the day-to-day Employee Benefits activities.
• Assist with benefits enrollment and related inquiries.
• Assist with managing all employees' leave of absence requests and ensure all inquiries for FMLA/PFL/PPL Dedicated Sick, Military Leave, and other leave for qualifying employees are
  
  

correctly processed and comply with the existing Rules and Regulations.

• Audit and real-time tracking of FMLA/PFL/PPL leaves.
• Assist in pre-retirement counseling.
• Calculate terminal leave and leave balance payments on V status.
• Review and process Workers Compensation claims process.
• Maintain accurate and confidential records and related documentation.
• Coordinate and implement various wellness programs and events for agency employees.
  
  

Additional Responsibilities:

• Monitor Tasks & Standards/evaluation.
• Performs miscellaneous tasks as assigned by the Director of Payroll & Timekeeping, including, but not limited to, conducting research, performing data analysis, preparing statistical reports,
  
  

and working on special projects using various computer software programs.

• Facilitate New Employee Orientation.
• Act as the backup for the Director.
• Audit all transactions/actions performed by Timekeeping, Payroll, and Benefits.
• Ensure compliance with all directives, policies, guidelines, and procedures issued by the New York City Offices of Payroll Administration, Department of Citywide Administrative Services,
  
  

Comptroller, and Labor Relations.

• Perform special projects and assignments, as required.
  
  

HOURS/SHIFT

Day - Due to the necessary support duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

WORK LOCATION

Brooklyn, NY

TO APPLY

OPEN TO OTI EMPLOYEES ONLY

Only permanent employees in the title and those that are reachable on the civil service list are eligible to apply.

• Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration
  
  

Please go to www.cityjobs/jobs/search and search for Job ID#708169

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW

APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

OTI participates in E-Verify

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of
  
  

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

• Education and/or experience equivalent to "1", "2" or "3" above. However, all
  
  

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Preferred Skills

The preferred candidate should possess the following: - 3 years working in Timekeeping, Payroll and/or Benefits - Proficiency in Excel including formulas - Strong knowledge of CHRMS, PMS, CityTime - Familiarity with NYCAPS - Excellent customer service skills and attention to details - Strong interpersonal, organizational, analytical, written and verbal communication skills - Ability to handle multiple tasks under tight deadlines - Ability to maintain confidentiality.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.