Finance Aide

New York is leading the nation in the fight on global climate change and the transition to a clean energy-powered economy. The Climate Leadership and Community Protection Act (Climate Act) has created the most aggressive climate change goals in the nation and requires an ambitious agenda that blends proven catalysts with innovative approaches while operating across a broader energy arena that is rapidly evolving. New York State Energy Research & Development Authority (NYSERDA) is a driving force in realizing this agenda. NYSERDA works with stakeholders that span residents, business owners, developers, community leaders, local government officials, universities, utilities, investors, entrepreneurs, and more, to develop, invest, and foster conditions that:

• Attract the private sector capital investment needed to expand New York’s clean energy economy.
• Overcome barriers to using clean energy at a large-scale in New York.
• Enable New York’s communities and residents to benefit equitably from energy efficiency and renewable energy.
  
  

Job Overview

NYSERDA seeks an individual with Accounts Payable processing and/or bookkeeping or basic accounting experience to join its Finance team as a Finance Aide.

Primary Responsibilities

• Audit, review, and process Authority invoices received from vendors. This includes:
• Ensuring invoices comply with contract/program terms, have proper documentation, and are paid in accordance with NYSERDA’s prompt payment policy
• Ensuring personnel labor listed (name/title) are generally consistent with those listed in the contract budget and with the rates contained in the contract budget
• Ensure that indirect cost rates (fringe benefits, overhead, G&A) are generally consistent with the rates listed in the budget and the method of calculating such costs is as indicated in the contract budget
• Determining that costs billed are generally consistent with the amounts contained in the budget and sufficient funds remain in the contact or specific task work order to process the invoice for payment.
• Reviewing invoice cost allocation codes (general ledger coding) and making edits as necessary
• Interact daily with internal and external customers.
• Assist with vendor research for proper form 1099 tax reporting
• Assist with responding to auditor and/or regulatory inquiries and FOIL requests
• Perform all job responsibilities with respect, fairness, consistency, and inclusion.
  
  

Minimum Qualifications

• Associate degree in accounting; Business Administration or Finance and at least 2 years’ experience with Accounts Payable processing, or bookkeeping/accounting
• Basic Microsoft Excel skills
• Satisfactory oral and written communication skills
• Strong work ethic
• Demonstrated ability to perform with accuracy and efficiency
• History of successfully working as part of a team
  
  

Additional Qualifications

• 4 years’ experience with Accounts Payable processing, or bookkeeping/accounting along with an Associate degree.
  
  

Please submit two files, one for your cover letter and another for a resume.

Please note that during the application process, you may be prompted to opt-in to Artificial Intelligence (“AI”) scoring. This is an automatic request in the ADP system but is not a feature that is used by NYSERDA in its recruiting and hiring process. Your response will have no impact on your application to NYSERDA.

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