What are the responsibilities and job description for the Office Administrator position at O'Mally Management Group?
Exciting Opportunity for Office Administrator at Growing Company!
A client of O'Mally Management Group has an immediate direct hire opportunity for an Office Administrator. The Office Administrator will serve as the right-hand for the owner and management team. The Office Administrator will wear many hats so it is important that they are well organized and can manage their time accordingly.
Position Responsibilities for the Office Administrator
Under the direction of the Owner, the responsibilities of the Office Administrator are, but not limited to:
1. Supporting company operations by maintaining office systems and supervising staff
2. Maintaining office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions
3. Managing phone calls and correspondence (e-mails, letters, packages etc.)
4. Providing historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records
5. Assisting in coordinating office activities and operations to secure efficiency and compliance to company policies
6. Completing operational requirements by scheduling and assigning employees and following up on work results
7. Keeping management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
8. Maintaining office staff by working with Human Resources with recruiting needs
9. Partnering with Human Resources to maintain office policies as necessary
10. Achieving financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
11. Supporting budgeting and bookkeeping procedures
12. Tracking purchase orders and invoices
13. Reviewing and comparing contracts in place and future contracts
14. Managing relationships with vendors and service providers, ensuring all items are invoiced and paid on time
15. Approving payments for accounts payables and account receivables in timely manner
16. Reviewing and reconciling all bank statements
17. Collecting time records from employees and preparing for payroll
Position Requirements for the Office Administrator
1. Able to listen and follow instructions.
2. Outstanding communication skills
3. Able to work unsupervised.
4. Excellent organizational and leadership skills
5. Always able to maintain a professional manner.
6. Familiar with office management procedures and basic accounting principles
7. Displays integrity and honesty.
8. Maintains a positive attitude towards co-workers, guests, and visitors.
9. Demonstrates attention to detail and thoroughness.
10. Able to follow and adhere to standard policies and procedures.
11. Flexibility to meet scheduling demands of department.
Education/Experience
- High School Graduate/Equivalent preferred
- Ability to read, speak and write the English language
- Must follow oral and written directions
- Two to three years office administration
- Proficient with Microsoft Office software and phone systems
- Bilingual is a plus!
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Room for growth
- Bonus potential
Schedule:
- 8 hour shift
- Monday to Friday
Location:
Daily commute is required to onsite location in Crosby, TX
