Records Coordinator/Archivist

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It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside diverse, dynamic, and team-oriented colleagues on evolving issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.

With approximately 750 lawyers on three continents, more than 40 practice and industry service areas, and strong cultural ties to all our locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility. We’re proud to have been named “Best Law Firm to Work For” by Vault for two years running.

So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance, year-end highlights, and on LinkedIn, Twitter, Facebook, Instagram, and YouTube.

At O'Melveny, we know our commitment to DE&I is a true differentiator—a fundamental requirement of a healthy business and a key to its success. We want our firm to be a place where all people can enjoy a sense of belonging and feel empowered to contribute and grow. The diverse perspectives and experiences that our people bring to their work drive innovation and excellence. They create a vibrant and dynamic workforce that make us uniquely prepared to serve our clients. At O'Melveny, we are proud of our achievements, but diversity and inclusion is a work in progress. It always will be because our profession, our firm, our clients, and their issues keep changing. So must we.

O'Melveny has an immediate opening for a Records Coordinator/Archivist in our San Francisco office. This position is responsible for maintaining the integrity of client files kept onsite and offsite, coordinating the transfer of files to offsite storage, handling requests for retrieval of electronic media and paper documents, maintaining an archival database for data within the firm’s various departments and other basic administrative assistance as assigned.

The salary range in CA for this role is $62,000 - $70,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, and location.

Essential Duties and Responsibilities:

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  Develops and streamlines policies and procedures for the management, storage and imaging of archival documents and other materials. Analyzes all records in a variety of formats created by departments within the firm.
• Assists with the use of artificial intelligence and other technology tools such as Relativity to efficiently sort, filter and organize electronic records.
• Coordinates assignments, tasks and staff requests within the San Francisco and Silicon Valley Records Department.
• Organizes, indexes and maintains client and administrative data in either paper or electronic format. Responsible for protecting the confidentiality of client data.
• Arranges training and provides support to all levels of staff to ensure accurate filing and easy retrieval of data within the firms’ document management system and performs quality control reviews.
• Coordinates space management, offsite storage, file releases and arranges the departing attorney process.
• Ensures that all Records Department policies and procedures are implemented and followed.
• Assists with the coordination of records management projects at a Firmwide level.
• Perform other duties and responsibilities as assigned.