Accounts Receivable Clerk

This full-time position processes and invoices wholesale, export, and direct case good wine orders, along with reconciling inventory for case goods.

Duties and Responsibilities

Accounts Receivable-

• Sales reports – weekly & monthly (SKU reports – weekly)
• Verify pricing quantities, ship to items for case goods
• Maintain spreadsheet for import and export bulk wine for drawback claims
• Issue PO’s and invoices for imported wine
• Prepare and monitor all monthly billing and collection processes to ensure all items are processed in a timely manner
• Ensures Bill of ladings are received from offsite warehouse for correct invoicing
• Ensures correct orders have been scheduled for shipments from offsite warehouse
• Reviews open A/R for past due invoices and follows up

Order Processing-

• Receive wholesale and export case good orders and process them
• Send processed orders to offsite warehouse to be scheduled for shipping
• Correspond with distributors on out-of-stock items
• Communicate with distributors, updating them on the progress of orders, confirming pricing, and when orders are complete and ready to be scheduled for pick-up
• Process export orders (i.e., Proforma invoices, Canadian Custom invoices, and Internal invoices)
• Manage the Oak Ridge Order Processing email account
• Create Export Case & Bottle Labels as needed

Inventory –

• Generate and distribute weekly inventory availability report
• Work with Guild Warehouse Supervisor for quarterly inventory reconciliation
• Conduct monthly inventory count for Tasting Room and Tax Paid Warehouse
• Responsible for case good inventory and adjustments in NetSuite

Additional Duties:

• Back-up for Logistics Clerk
• Send Samples of wine to Sales Personnel
• Other duties as assigned by management

Qualification Education:

High School Diploma/GED

Experience:

3 years required in Administrative Operations

• Ability to keep accurate records
• Ability to work with a minimum of direct supervision and use independent judgement regarding work tasks.
• Ability to prioritize between several projects at a time, and manage time efficiently
• Excellent research and analytical skills to gather appropriate facts
• Excellent verbal and written communication skills including the ability to summarize complex material from many sources and communicate it clearly and concisely
• Attention to detail and ability to work in a fast-paced environment with frequently changing production pressures to meet the demand of.
• Microsoft Office proficient, as well as the ability to learn new programs quickly
• Attention to detail and timelines for work product
• Ability to lift 40 pounds on an intermittent basis
• Must be able to read, write, understand, and speak English

Working conditions

Working in a constantly changing environment and different levels of management

Physical requirements

At times this job requires sitting for extended times looking at a computer screen, bending or lifting periodically

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Experience:

• Administrative Operations: 3 years (Required)

Ability to Commute:

• Lodi, CA 95240 (Required)

Ability to Relocate:

• Lodi, CA 95240: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $27