Administrative Specialist I - Athletics

Summary of Purpose

Performs secretarial and technical duties in order to assist assigned Administrator(s). The employee is expected to work in a multi-cultural, diverse working environment.

Typical Duties

This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:

• Prepares, proofreads, and distributes correspondence, forms, memos, notes, labels, information packets, etc.
• Sorts and files materials utilizing various methods (e.g., alphabetically, numerically, by subject matter, by other system or code, etc.)
• Answers and screens telephone calls, takes messages, schedules meetings and appointments.
• Assists students and/or employees as needed (e.g., completing forms, giving directions, explaining college procedures, posting notices, etc.).
• Compiles information from various sources, including budgetary information.
• Attends and takes minutes at meetings, as needed; prepares and distributes minutes as appropriate.
• Obtains information to assist Administration in resolving faculty and staff concerns and issues, as needed.
• Utilizes college wide computer systems to prepare and enter non-traditional courses and billings, if applicable.
• Creates and maintains spreadsheets and databases, as needed.
• Maintains financial records and files with appropriate governmental agencies, if applicable.
• Works with external auditors to ensure bank and debt confirmations were received timely, if applicable.
• Compiles data and sends assessment to taxing authorities and assures timely assessments, if applicable.
• Orders supplies and equipment with appropriate approval.
• Operates office equipment (e.g., photocopier, calculator, telephone, typewriter, computer and any other equipment utilized by the College); cleans, maintains, and arranges for service of equipment when necessary.
• Trains and directs college student personnel with appropriate approval.
• Performs related tasks, as assigned.
• Ability to work additional hours, as needed.

Knowledge and Skills Required

• Demonstrated ability to take minutes
• Demonstrated customer service experience

Minimum Education and Experience

EDUCATION: An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems.