What are the responsibilities and job description for the Administrative Specialist I - Athletics position at Oakland Community College?
Salary : $22.08 Hourly
Location : Auburn Hills Campus
Job Type : Classified Full-Time
Job Number : 202400119
Division : Student Services
Opening Date : 01 / 21 / 2025
Closing Date : 2 / 4 / 2025 11 : 59 PM Eastern
Shift Days / Hours : Monday - Friday, 8 : 30am - 5 : 00pm
Summary of Purpose
Performs secretarial and technical duties in order to assist assigned Administrator(s). The employee is expected to work in a multi-cultural, diverse working environment.
Typical Duties
This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required :
- Prepares, proofreads, and distributes correspondence, forms, memos, notes, labels, information packets, etc.
- Sorts and files materials utilizing various methods (e.g., alphabetically, numerically, by subject matter, by other system or code, etc.)
- Answers and screens telephone calls, takes messages, schedules meetings and appointments.
- Assists students and / or employees as needed (e.g., completing forms, giving directions, explaining college procedures, posting notices, etc.).
- Compiles information from various sources, including budgetary information.
- Attends and takes minutes at meetings, as needed; prepares and distributes minutes as appropriate.
- Obtains information to assist Administration in resolving faculty and staff concerns and issues, as needed.
- Utilizes college wide computer systems to prepare and enter non-traditional courses and billings, if applicable.
- Creates and maintains spreadsheets and databases, as needed.
- Maintains financial records and files with appropriate governmental agencies, if applicable.
- Works with external auditors to ensure bank and debt confirmations were received timely, if applicable.
- Compiles data and sends assessment to taxing authorities and assures timely assessments, if applicable.
- Orders supplies and equipment with appropriate approval.
- Operates office equipment (e.g., photocopier, calculator, telephone, typewriter, computer and any other equipment utilized by the College); cleans, maintains, and arranges for service of equipment when necessary.
- Trains and directs college student personnel with appropriate approval.
- Performs related tasks, as assigned.
- Ability to work additional hours, as needed.
Knowledge and Skills Required
Minimum Education and Experience
EDUCATION : An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems.
Any Associate Degree or higher with successful completion of 16 college credits in Business Administration (BUS 1100, BUS 2030, BUS 2530, MKT 2520, ACC 1800, ACC 1810, ACC 1820, and CIS 1050), Business Information Systems or Computer Information Systems.
EXPERIENCE : Two (2) years of secretarial experience.
We are excited to have you consider Oakland Community College (OCC) as your employer of choice!
OCC strives to provide valuable and empowering services not only to our students, but also to our employees.
See below the benefits offered by the College under the benefit types : full-time and part-time
Full-Time Positions for the Following Employee Groups :
Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters
Benefit Effective Date : First of the month after date of hire
Medical
Free preventive services on every plan
Dental
Vision
Flexible Spending Accounts (FSAs)
Life Insurance
Disability
Retirement
Voluntary Retirement Accounts
Voluntary Benefits
Tuition
Employee Assistance Program (EAP)
Employee Group : Classified Part-Time
Benefit Effective Date : First of the month after date of hire
Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction.
Medical
Dental
Vision
Life Insurance
Retirement
Voluntary Retirement Accounts
Tuition
Employee Group : Adjunct Faculty and Hourly (Non-union)
Retirement
Voluntary Retirement Accounts
Tuition
Contact Information : hr@oaklandcc.edu
Do you have Colleague computer experience?
Are you a member of the OCC Classified union?
Do you have An earned Associate Degree or higher in Administrative Support Technology (AST), Business Administration, Business Information Systems or Computer Information Systems? -OR- Any Associate Degree or higher with successful completion of 16 college credit hours in Business Administration (BUS 1100, BUS 2030, BUS 2530, MKT 2520, ACC 1800, ACC 1810, ACC 1820 and CIS 1050), Business Information Systems or Computer Information Systems?
Required Question
Salary : $120,000
