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Executive Assistant - Litigation

Oakleaf Partnership
San Francisco, CA Temporary
POSTED ON 3/23/2025
AVAILABLE BEFORE 4/20/2025

Interim Executive Assistant

Location : San Francisco (Hybrid)

Hourly Rate : $50-$65 / hour

Contract Duration : Temporary to permanent

We are working with a prestigious, global law firm that is looking for a highly accomplished and professional executive assistant to provide top-tier administrative support to its e-suite.

This role requires a proactive, resourceful individual with 7 years of Executive Assistant experience at the E or C-suite level. You will assist with a wide range of responsibilities, including calendar management, travel coordination, and expense reporting.

The role?

  • Provide seamless calendar management for high-level executives, coordinating meetings and resolving scheduling conflicts.
  • Manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
  • Process and track expense reports using In-Tap , Microsoft , and Chrome River systems.
  • Assist with meeting preparation, including drafting agendas and creating polished documents.
  • Collaborate effectively within a matrixed organizational structure, ensuring alignment with existing teams.
  • Act as a point of contact for the executives, handling sensitive information with discretion.

Candidate profile / experience

  • 7 years of experience as an Executive Assistant supporting senior executives (C-suite or Partner level preferred) within a law firm, financial or professional services and matrix environment.
  • Expertise in expense reporting systems, particularly In-Tap , Chrome River , and Microsoft Office Suite .
  • Proven ability to manage complex calendars, coordinate global travel, and handle high-level administrative tasks.
  • Outstanding communication, presentation, and interpersonal skills are required to interact with staff regularly.
  • Desired Skills and Experience

    Litigation Legal Executive Assistant

    Salary : $50 - $65

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