What are the responsibilities and job description for the Legal Administrative Specialist position at Oakleaf Partnership?
Interim Legal Administrative Specialist
Hourly rate : $35 - $44
Duration : 6 months (could convert to permanent)
Location : Onsite, New York (Midtown Manhattan)
Industry : Legal (required)
Hours : Full time, 09 : 30am - 05 : 30pm
We are working with a prestigious, global law firm who need a Legal Administrative Assistant to join their team as soon as possible. As part of the Legal Support Services team, you'll provide high-quality administrative and legal support to partners, attorneys and professionals in disputes and transactions. This role requires exceptional organizational skills, legal knowledge, and the ability to manage multiple tasks in a fast-paced environment.
The role?
Provide administrative support to attorneys and business professionals, including managing client billing, attorney travel arrangements, and expense reports.
Schedule and coordinate meetings, conference calls (Teams and Zoom), and maintain detailed calendars.
Create, format, and revise documents in Word, Excel, and PowerPoint.
Assist with overflow tasks across various departments as needed, ensuring seamless collaboration within the team.
Serve as a reliable team player, providing backup support and covering for team members when required.
Develop and maintain professional relationships with attorneys, clients, and other firm departments, delivering high-quality service consistently.
Experience
Bachelor's degree in a relevant field.
6 years of administrative experience gained in a law firm.
Experience using legal billing software such as Aderant to time keep and process hours on behalf of legal professionals.
Substantial experience managing calendars, booking travel and coordinating events.
Outstanding communication, presentation, and interpersonal skills are required to interact with team members, lawyers, clients and other firm departments on a daily basis.
Ability to work in a fast paced environment, using a proactive mindset and solutions focused approach to resolve issues in a timely manner.
Ability to perform advanced document formatting, conversions and redlining.
Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
Ready to apply?
If you would like to be considered for this opportunity or have any questions, please apply or contact rileygarnett@oakleafpartnership.com for more information and the full job description.
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