What are the responsibilities and job description for the Legal Administrative Support Specialist position at Prime Response Inc.?
PRI is seeking a fulltime Legal Administrative Support Specialist to support a longterm Federal contract in New York NY (This is not a temporary / contract position as you would be a fulltime permanent employee). This is an inoffice position working Monday Friday 7 : 30 a.m. to no later than 8 : 30 a.m. start and conclude work no earlier than 4 : 00 p.m. to no later than 5 : 00 p.m. depending on your start time. This includes a 30 minute unpaid lunch.
Legal Administrative Support Specialists are expected to perform complex administrative tasks and will typically be supporting one or more seniorlevel staff in addition to office staff. All Administrative staff must be able to independently carry out recurring office procedures in addition to handling an array of situations problems and deviations in office procedures due to changing priorities policies and program goals. May be tasked to assist with special assignments requiring planning and multitasking abilities.
Typical tasking includes but is not limited to :
- Greeting and assisting office visitors;
- Answering phones;
- Taking messages;
- Typing correspondence;
- Communicating via email (e.g. MS Outlook);
- Receiving distributing and sending mail;
- Operating office equipment (e.g. computers copiers fax machines etc.;
- Creating and maintaining files and file systems;
- Coordinating schedules and appointments;
- Reserving conference rooms;
- Monitoring and maintaining office supply levels;
- Assisting in development and quality control of work products (e.g. PowerPoint presentations);
- Managing biweekly time and attendance records of employees in the time and attendance system including serving as liaison to the Human Resources Branch to resolve time and attendance issues;
- Processing travel requests and authorizations in the travel system and track through payment;
- Entering data in and generating reports from commercialofftheshelf applications (e.g. Excel Access Word PowerPoint Project Delphi webTA and E2 Solutions) and customdeveloped systems; and
- In the event of situations requiring long or shortterm remote work provide as needed onsite support within scope of the contract across all offices / divisions during COVID19 pandemic or like situations on an as needed basis.
Requirements
Benefits
Paid Time Off (PTO) sick leave paid Federal holidays health insurance dental vision AD&D short and longterm disability life insurance and a Fidelity 401K.
PRI is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity sexual orientation age nondisqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications merits and business needs.
Must have the ability to receive and maintain an active clearance.
Key Skills
Dewatering,Business Objects,Customer Care Service,Export Sales,Flooring,ACCA
Employment Type : Full Time
Experience : years
Vacancy : 1
Hourly Salary Salary : $ 4 - 28
Salary : $4 - $28
