Police Department Administrative Secretary

Borough of Oakmont
767 5th Street
Oakmont, PA 15139

ACCEPTING APPLICATIONS
OAKMONT POLICE DEPARTMENT
POLICE SECRETARY – PART TIME POSITION

Pay Rate: $15.00 -- $20.00 per hour, d/u/q
Job Type: Part-Time, 25 hours per week
Work Hours: M-F, 10:30 AM to 3:30 PM

Accepting Applications until: Wednesday, April 9, 4:30 PM

Position Summary:

The Police Secretary, a part-time, non-exempt employee, is a civilian who performs secretarial, specialized, and highly confidential clerical support specific to the Oakmont Police Department. This individual may be the first contact that many people will have with the Oakmont Police Department. As such, this position will be conducted with a high degree of professionalism and skill. This position performs the communications, clerical and secretarial tasks that support the efficient functioning of the rest of the Police Department. This position may also require a wide variety of other duties specific to the efficient running of the Department, which are not inconsistent with those of a secretarial or clerical nature.

Individuals with Disqualifying Crimes need not apply. Preferably, Applicants should have a valid PA Driver’s License.
This position does not work remotely and would report to the Police
Department Office located at 767 5th Street, Oakmont PA.

Upon hiring, the successful candidate will complete mandated clearances to obtain certification to view criminal justice information.

Minimum Level of Previous Education/Work Experience Required:

• High School Diploma or equivalent.
• Associates Degree or equivalent Diploma/Certificate from Accredited Business School (preferred).
• Three years secretarial experience with frequent public contact.
• Any relevant combination of experience and education.

Full Job Description

• Primarily responsible for answering office telephones, addressing visitors who come in, and directing or assisting callers and visitors.
• Provides clerical/secretarial support primarily to the Chief, but to Patrol Officers, as well, as directed by the Chief.
• Provides clerical/secretarial support to the Mayor on an as-needed basis, under the direction of the Chief.
• Opens, date stamps and distributes mail daily upon delivery; prepares items for mailing, as required.
• Files and maintains an efficient system for filing all Police Departments correspondence, records, documents, etc., on a timely basis.
• Prepares and properly formats Police Reports on a timely basis. Proficient in the use of the Visual Alert System.
• Prepares Purchase Order Requests for the Chief’s approval. Coordinates and confirms the Chief’s meeting schedule.
• Maintains the cleanliness, appearance, and orderliness of the Police Department.
• Contacts repair/maintenance services for all Department office equipment and ensures that repairs are made in a timely manner.
• Maintains and replenishes department office supplies, ensuring that supplies are of good quality and purchased at reasonable prices.
• Communicates efficiently with the Allegheny County 911 Dispatch and responds to their directives, as appropriate.
• Performs all other tasks as assigned by the Chief of Police.

Applications for employment can be located here (https://oakmontborough.com/wp-content/uploads/Employment-application25543.pdf) or in person at the Borough Building and will accepted until the close of business (4:30 PM) Wednesday, April 9.

Any specific questions must be sent to Mike Ford, Chief of Police. The Police Department telephone number is (412) 826-1578.

The Borough of Oakmont is an Equal Opportunity Employer.

Mike Ford,
Chief of Police

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 25 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Customer Service: 3 years (Required)

Work Location: In person

Salary : $15 - $20