Analyst, Milestone Innovation & Impact

We have ambitious plans, and we know the most critical step is building an incredible team that reflects the diverse fabric of our nation and embodies our values. Our team is made up of people who are equal parts dreamers and doers. We are people who care as much about how we achieve our goals as we do about the goals themselves. Our values drive our team and are instilled in the work this Foundation does every day. We are also committed to creating an anti-racist organization in order to do our part to help combat racism and inequity in all forms, in communities across our nation and around the world. Read our full statement on anti-racism and equity here.

Purpose of Role

The Analyst, Milestone Innovation & Impact will support the work of the Milestone Innovation & Impact team as they support the advancement of the six MBK Milestones in Chicago, specifically in the neighborhoods surrounding the Obama President Center. The MBK Milestone Innovation & Impact team is responsible for supporting high-impact, results-oriented organizations and systems in Chicago in their efforts to reduce youth violence, proliferate quality mentorship programs and improve life outcomes for boys and young men of color. You will provide administrative and operational support that ensures the delivery of quality programming and advances the mission of the MBK Alliance in Chicago.

As the Analyst, Milestone Innovation & Impact, you’ll be reporting directly to the Manager, Milestone Innovation & Impact.

Core Job Responsibilities

• Administration: Manage and support the team calendar, administrative and event logistics, expenses, files, meeting materials (slide decks, agendas, and notes) and coordinating next steps and deadline deliverables.
• Project Management: Support the team’s activities and milestones in accordance with established MBKA and Obama Foundation procedures.
• Program Operations: Track communications to MBKA team, partners, vendors and and logistics for special events and retreats; communicate with vendors to ensure Foundation protocols are followed.
• Research: Conduct research to support the MBK Chicago team’s project plans and the engagement with external partners and speakers.
• Knowledge Management: Retain and track all program contacts, strategy and promotional materials, and standard operating procedures.
• Perform other duties as assigned.
  
  

Key Deliverables / Outcomes

• Organized administrative support of the Manager, Milestone Innovation & Impact, and all meeting requests are responded to within 24 hours
• Accurate tracking and facilitation of the Manager, Milestone Innovation & Impact’s travel arrangements and expenses
• Accurate record of final documents related to team meetings (agendas, notes, pre-reading, presentations, talking points), promotional material (one-pagers, presentations)
• Accurate record and distribution of Milestone Innovation & Impact materials
• Accurate tracking and facilitation of the internal processing and approvals of non-monetary agreements/acknowledgements and Foundation vetting procedures
• An updated team file management system with a documented process for filing and archiving creating an easy-to-find system for the Milestone Innovation & Impact team
• An updated team project plan in Asana or designated project management tool
  
  

Required Qualifications

• Demonstrated ability to manage the schedule and support task tracking for senior executives in a fast-paced environment
• Demonstrated experience in project and event management coordination
• Demonstrated agility to secure and deploy resources effectively and efficiently
• Ability to optimize work processes to get things done, with a focus on continuous improvement
  
  

This position is supported by and subject to program-specific funding to the MBK Alliance, a program of the Obama Foundation.

The salary range for this role is between $51,965 and $64,980.

This hybrid role is based at our Chicago office in Hyde Park.

Foundation Values

The Foundation Values are Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope.

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at careers@obama.org if you require a reasonable accommodation to complete this application.