What are the responsibilities and job description for the Administrative Assistant position at Ocean Point Claims Company?
Position: Administrative Assistant
Industry: Insurance Claims
Location: Hobe Sound, FL
Type: Full-Time
About Us:
Our company specializes in providing exceptional support and efficient service for insurance claims. We are looking for a dedicated Administrative Assistant to join our team and help us streamline our operations.
Job Responsibilities:
As an Administrative Assistant, you will play a vital role in ensuring our day-to-day activities run smoothly. Your duties will include:
- Answering and directing phone calls professionally and courteously.
- Entering data accurately into our system and maintaining up-to-date records.
- Notating updates on insurance claims and ensuring timely follow-ups.
- Invoicing clients and managing payment schedules.
- Calling clients to provide updates or gather necessary information.
- Scheduling appointments and maintaining calendars for the team.
- Collecting and processing incoming and outgoing mail and packages.
- Preparing communications, including memos, emails, invoices, and reports.
- Writing and editing professional correspondence, including letters and reports.
Required Skills and Qualifications:
The ideal candidate will possess the following skills and attributes:
- Experience: Proven experience in an administrative role or similar position is preferred. Bonus if you have experience with insurance claims.
- Decision-Making: Ability to make independent decisions daily to address and resolve tasks efficiently.
- Communication and Collaboration: Strong interpersonal skills to effectively collaborate with team members, management, and clients.
- Computer Skills: Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Organizational Skills: Excellent ability to prioritize and manage multiple tasks, ensuring no deadlines or appointments are missed.
- Writing Skills: Professional and polished writing ability with attention to spelling, grammar, and formatting.
- Attention to Detail: Strong clerical skills with an emphasis on attention to detail and accuracy.
- Customer Service Skills: Friendly and professional demeanor, with a commitment to delivering excellent client service.
Additional Details:
- This is not a remote position. Work will be conducted on-site at our Hobe Sound office.
- Working hours are Monday to Friday, 9:00 AM to 5:00 PM.
What We Offer:
- Hourly pay (pay is based on experience)
- PTO
- 401k
- Opportunities for professional growth and development
Ready to make an impact in the insurance industry? Join our team and help us provide top-tier service to our clients!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $18 - $20