Project Manager

Summary:

The Project Manager is responsible for overall project planning, budgeting, scheduling and execution of a variety of projects. In some instances the project will be run by the Project Manager and in larger projects the Project Manager will act as an Owner's Representative. The Project Manager will be responsible for all elements of a project and will need to work closely with other internal departments in determining project scope. 

Essential Duties and Responsibilities                                                  

Assist in contract negotiation and execution and the preparation of RFP's and bid specifications for projects as assigned

• Perform a key role in project planning, budgeting, and identification of resources needed

• Assist in tracking and updating project budgets; ensure pay applications are complete and accurate, process pay applications, invoices and purchase requisitions as they are received

• Inspect projects for the purpose of ensuring compliance with plans, specifications, safety, local codes and ordinances and Ocean Reef Club rules and regulations

• Responsible for proper administration of construction contracts and ensuring necessary permits and licenses are obtained

• Coordinate the efforts of all parties involved in the project, which may include architects, designers, engineers, contractors, sub-contractors, laborers and Ocean Reef associates for the purpose of reviewing progress against goals, resolve issues, manage project risk and ensuring that all phases of the project meet criteria and specifications

• Monitor project activities (i.e., costs, time and materials, schedules, budgets, change orders, etc.) for the purpose of ensuring direct objectives are achieved within budget and timeframes

• Prepare written materials (i.e., correspondence, memos, budgets, costs, bid invitations, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference and/or conveying information

• Maintain project files and prepare periodic reports as directed

• Responds to inquiries (i.e., Ocean Reef associates, local inspectors, contractors, architects, members and guests) for the purpose of providing required information and/or referring to the appropriate source

• Assist in locating and/or preparing temporary, alternate sites for needed storage or other facilities during the work

• Track and control construction schedule and associated costs to achieve completion of project within time and monies allocated

• Manage completion of final punch lists and project turnover to operations

• Source FF&E and finishes, vendor pricing, preparation of FF&E specification manuals, supervise FF&E installations, monitor design, specifications and shop drawing approvals

• May requisition supplies and materials to complete project

Education and/or Experience                   

• Experience in the hospitality or private club environment with 5 years planning and/or management experience

• Knowledge of all phases of building construction, including work commonly done by the various building trades/sub-contractors

• Proven ability to document, propose and present comprehensive project plans, schedules, budgets and recommendations

• Proficient in Microsoft Office, Word and Excel, simple accounting, data base management, spreadsheets, email and internet

• Demonstrated ability to complete projects on time and within budget

• Able to adapt to change, flexible

• Must be able to follow policies, processes and direction with accuracy and efficiency

• Must be a quick learner with attention to detail

• Must have strong organizational and filing skills - both electronic and print material

• Must be self-motivated, able to prioritize tasks

• Must be able to work 40 hours per week with some evenings and weekends to meet project milestones

Language Skills                                                

Must be able to comprehend the English language in order to communicate with co-workers and fully understand job assignments.

Additional Qualifications:

• Behave ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization

• Creativity/Innovation: Develop new and unique ways to improve operations of the department and to create new opportunities

• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance departmental/organizational effectiveness

• Lead: Positively influence others to achieve results that are in the best interest of the department and organization

• Organize: Set priorities, develop a work schedule, monitor progress towards goals and track details/data/information/activities

• Plan: Determine strategies to move projects and/or the department forward, set goals, create and implement action plans and evaluate the process and results

• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and or resolve the problem

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sample physical requirements might include:

·        Must be able to stand for long periods of time.

• Must be able to reach, grab and lift objects over shoulder height
• Must be able to squat and kneel down on regular basis
• Must be able to bend & twist upper body to reach up, down or side-ways on regular basis           

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Be a team player and provide lateral service.

·        Follow Ocean Reef Club Associate Handbook and Quality Job Standards.

·        Be able to endure outside weather conditions; heat, rain, cold, and at times high winds.

·        Be willing and able to work when needed, including weekends & holidays.