What are the responsibilities and job description for the Office Administrator position at Oceanview Motorcars?
Job Summary
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and provide administrative support to ensure the smooth functioning of our organization. The ideal candidate will possess strong supervisory skills and be adept at managing various office tasks, including budgeting, vendor management, and schedule management. This role requires excellent communication abilities and a commitment to fostering a productive work environment.
Responsibilities
- Oversee daily office operations and ensure efficient workflow within the team.
- Manage office budgets, including tracking expenses and preparing financial reports.
- Supervise administrative staff, providing guidance and support as needed.
- Coordinate schedules and manage calendars for team members, ensuring effective time management.
- Communicate effectively with vendors to negotiate contracts and maintain positive relationships.
- Organize meetings, prepare agendas, and take minutes to ensure all action items are documented.
- Maintain office supplies inventory and place orders as necessary to ensure uninterrupted operations.
- Implement office policies and procedures to enhance productivity and efficiency.
Requirements
- Proven experience in an administrative or office management role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written, to interact with team members and external partners.
- Experience in budgeting and financial management is a plus.
- Proficiency in calendar management tools and office software applications (e.g., Microsoft Office Suite).
- Ability to supervise a team while fostering a collaborative work environment.
- Strong problem-solving skills with attention to detail in all aspects of work.
We look forward to welcoming an enthusiastic Office Administrator who is ready to contribute positively to our team!
Job Type: Part-time
Pay: $19.70 - $20.56 per hour
Expected hours: 20 per week
Schedule:
- 4 hour shift
- Day shift
- No weekends
Work Location: In person
Salary : $20 - $21