What are the responsibilities and job description for the Executive Assistant position at Octagon Media?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various administrative duties, ensuring smooth operations within the office environment.
Duties
- Manage and maintain executives' calendars, scheduling appointments and meetings while prioritizing urgent requests.
- Provide outstanding customer service, acting as the first point of contact for clients and visitors.
- Perform clerical tasks including filing, data entry, and document management using tools like DocuSign.
- Transcribe meeting notes and correspondence accurately to ensure clear communication across teams.
- Coordinate projects by tracking deadlines, organizing materials, and facilitating communication among team members.
- Oversee front desk operations, greeting guests and managing incoming calls with professionalism.
- Assist with office management tasks to maintain an organized and efficient work environment.
Qualifications
- 4 year college or parrallegal degree.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong skills in calendar management and project coordination.
- Excellent customer service abilities with a friendly demeanor.
- Proficiency in data entry and document management systems, including familiarity with DocuSign.
- Microsoft Excel, Word and Poweporint
- Exceptional organizational skills with attention to detail in all tasks performed.
- Ability to transcribe information accurately and efficiently.
- Experience in office management is a plus but not required.
If you are a motivated professional looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $52,454.00 - $55,736.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Education:
- Bachelor's (Required)
Ability to Commute:
- Baton Rouge, LA 70816 (Required)
Work Location: In person
Salary : $52,454 - $55,736